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Next you will be asked for the deed type. This field will filter the list of deeds when you start typing a deed name or code into it.
If the deed type you are looking for does not appear, follow the process for adding a new deed type
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The property information screen asks you to decide whether the deed contains any property information, including:
LBTT
Lease information
Joint recording
If the answer is yes, you will be taken to the LBTT screen, followed by lease info and then joint recording.
If the answer is no, on clicking continue you will be taken to the extracts screen.
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If the answer to the property information question was yes, the next screen will ask whether the deed was notifiable for LBTT, Land and Buildings Transaction Tax.
If yes, you must enter the Revenue Scotland (S43) tax record number
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The next screen is for lease information. Enter the information as needed (if at all).
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The system will then ask whether the deed is a joint recording
If yes, you must enter the Land Register title number
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The next page will ask about the type and number of extracts. This information will be used to generate the invoice.
If paper is selected, enter the number of extracts requested by the customer.
If you are working on a QES application, select digital.
Only select digital if you are working on a QES application, doing so otherwise will cause issues during print jobs.
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The review deed information screen will then ask you to check the deed information on the screen below.
If the information is correct, click continue.
If anything needs to be amended, click the change link next to that field to update it.
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Party Information
The final section will collect information on the parties named in the deed. You can add as many parties as you need; the system will let you go through the add party loop as many times as needed.
The first page will always ask whether the party is a person or organisation.
Parties will appear in the order they were entered. To re-order them, remove previously entered parties and add new ones.
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If you selected person, you will be taken to the Person Information screen below.
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If you selected organisation you will be taken to the Organisation Information screen below.
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In either case, you will end with the screen asking you to review the party information that you have just entered.
If you need to add another party, click add another
If you need to amend a party, click on the change link next to that party
If you need to delete a party, click remove.
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The final review screen lets you review all the information you’ve entered throughout the journey; in the order you entered it.
If the information is correct, click register
If anything needs to be amended, click the change link next to that entry on the list.
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Once you’ve pressed register, you will see a confirmation screen with confirmation that the minute has been registered, and the minute number. It also provides a link back to the Register of Deeds homepage and a link to go directly to the start a new registration screen.]
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At this point, if the customer provided an email, an acknowledgement email will be sent confirming that their deed has been registered.