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The Tender Register (or extract), a copy of the Tender Checklist and Summary Report, together with any Any contract documentation prepared or generated during any part of the procurement processes should be held securely with the tender documentation and hard copy folder, and, if possible, electronically scanned and posted to the Procurement Department's Archive .  It will be stored within SharePoint at the earliest opportunity. The archived record should be held for a period of 6 years after the contract terminates.

ServiceNow should also be updated to reflect the new contract (if applicable) along with any important documentation such as the signed contract.