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Next you will be asked for the deed type. This field will filter the list of deeds when you start typing a deed name or code into it.
If the deed type you are looking for does not appear, follow the process for adding a new deed type
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The property information screen asks you to decide whether the deed contains any property information, including:
LBTT
Lease information
Joint recording
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The next page will ask about the type and number of extracts. This information will be used to generate the invoice.
If paper is selected, enter the number of extracts requested by the customer.
If you are working on a QES application, select digital.
Only select digital if you are working on a QES application, doing so otherwise will cause issues during print jobs.
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The system will then ask you to decide on which page the preamble and docquet should be located
The preamble will go onto the first page of main text of the deed. This will usually be the first page of the deed, after the backing page
The docquet will go onto the last printed page of the deed
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NB - this change will go live on 17/12/2024 but data not used in production until January 2025, which will hopefully provide some time to get used to the new screen in the workflow.
The review deed information screen will then ask you to check the deed information on the screen below.
If the information is correct, click continue.
If anything needs to be amended, click the change link next to that field to update it.
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Party Information
The final section will collect information on the parties named in the deed. You can add as many parties as you need; the system will let you go through the add party loop as many times as needed.
The first page will always ask whether the party is a person or organisation.
Parties will appear in the order they were entered. To re-order them, remove previously entered parties and add new ones.
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The final review screen lets you review all the information you’ve entered throughout the journey; in the order you entered it.
If the information is correct, click register
Once a deed has been registered, it cannot be removed from the register, so it is worth double checking your work at this stage.
If anything needs to be amended, click the change link next to that entry on the list.
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Once you’ve pressed register, you will see a confirmation screen with confirmation that the minute has been registered, and the minute number. It also provides a link back to the Register of Deeds homepage and a link to go directly to the start a new registration screen.]
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At this point, if the customer provided an email, an acknowledgement email will be sent confirming that their deed has been registered. If no email was provided for registration, the Acknowledgement letter will be printed and posted to the customer via Day 2 Print Jobs process.