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This manual provides guidance on the rules that apply to Registers of Scotland (RoS) staff who are involved in Procurement activity (guidance on Definitions and Abbreviations can be found at Appendix G .

Adherence to the policies set out in this manual is mandatory for RoS staff.

The rules set out in this manual are designed to ensure that procurement activity is:

• Focussed on the delivery of Value for Money (VFM)
• Conducted to high professional standard and to the relevant legal requirements; and
• Overseen by appropriately trained and authorised staff to minimise the risk of legal challenge to RoS and it’s employees

RoS’s procurement function is a significant financial and administrative activity. In 2015/16 RoS spent some £22.9M procuring the goods and services we needed to run our business. The function is important as it contributes directly to the efficiency and financial targets set by RoS.

The Procurement Reform (Scotland) Act 2014 (the Act) came into effect on the 18th April 2016.

The Act is a significant element of the continuing Public Procurement Reform Programme. The Programme centres on the Scottish Model of Procurement, which puts procurement at the heart of Scotland’s economic recovery. It sees procurement as an integral part of policy development and service delivery. It is a simple concept - business friendly, socially responsible. Looking at outcomes not outputs, it uses the power of public spend to deliver genuine public value beyond simply cost/quality in purchasing.

The Procurement Reform (Scotland) Act 2014 builds on the work achieved so far in the reform of public procurement in Scotland. It establishes laws regarding sustainable public procurement, and allow us to maximise the economic benefit brought to Scotland from effective and efficient public procurement activity.