Quality Checklist - Standard FR/DW/TP Legal

Standard FR/DW/TP Legal -Section	Data Point Code	Data Point Name	Data Point Description	Links to Manual			Relevance / Consequences
Application Check	LQC1	Deed(s)	Check the deed submitted for registration complies with the following: • Parties to deed must be designed - for some special parties the name only may be acceptable and for Discharges there is no requirement to check the borrower has been designed. • Deed must include operative words in the present tense • Where appropriate the deed must conform closely to statutory style or have minimum content • Subjects must be adequately described (deeds relating to registered plots must bear a title number) • Disposition or other deed with granter and grantee must not be by A to A in the same capacity • Deed must be signed/executed appropriately • Any annexations or schedules should be incorporated into the registrable deed Is the title number in the deeds correct? Has the application been created over the correct title number?	Designation	Requirements of Registrable Deeds	Deeds must bear title number	An application registered over the wrong title number would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under s.84 of the Act. Registration of an inept deed could make the register inaccurate resulting in a potential rectification and claim for compensation.
Application Workdesk	LQC3	Application Workdesk (DW only)	Application Workdesk Where the application contains a deed of conveyance check the following fields been correctly completed • Date of entry • Consideration • Applicants names and designation • Additional Info field Do the deeds on the application workdesk include: • the correct deed code • the correct creditor code (if applicable)	FR/TP/DW User Guides			Incorrect applicants or consideration details results in erroneous information being available to external customers viewing Scotlis. Incorrectly entered applicants and granters impacts on search results for both internal and external customers when searching the Land Register. Incorrect deed codes, deed details and creditor codes result in erroneous or incomplete information being available to external customers viewing Scotlis which can generate queries to Customer Services and Registration Services from agents and private searchers. Data from the application workdesk is used by the Land and Property Data Team to produce various reports for external customers.
B Section	LQC4	B Section Proprietor Name	Has the proprietor's name been entered or updated correctly in the B-Section? Check the name(s) entered into the B-Section reflect the deeds. If not consider if any other information submitted with the application explains any difference. DWs only - where the application does not contain a deed of conveyance check the B-Section has been updated in line with current guidelines to reflect any change of name.	Proprietorship Section	Names and Changes of Name in the Proprietorship and Securities Section	Designations	A missing or incorrectly entered proprietor would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under Section 84 of the 2012 Act. Adversely impacts on internal and external customers when searching the register where searches against the proprietors name do not return the expected results.
B Section	LQC5	B Section Proprietor(s) Designation	Has the proprietor's address been entered or updated correctly in the B-Section? If not then consider if any other information submitted with the application explains any difference For non-natural persons or people acting in a special capacity check the correct link text has been entered into the B-Section to accurately reflect the deed. For non-natural persons check the entry includes the legal system under which the person is incorporated and any other identifier peculiar to that person. DWs only - If the application does not contain a deed of conveyance check the B-Section has been updated in line with current guidelines to reflect any change of address.	Proprietorship Section	Designations	Names and Changes of Name in the Proprietorship and Securities Section	Missing or incorrectly entered designation would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under Section 84 of the 2012 Act.
B Section	LQC6	B Section Proprietor Destination	Where there is a deed of conveyance check the B-Section correctly reflects the destination in the deed. Note: If there are joint grantees and the deed does not specify "equally between them" then this should still be added. DWs only - check any existing destinations have been updated to reflect changes in ownership e.g operation of survivorship destinations	Destinations			Missing or incorrectly entered destination would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under s.84 of the Act.
B Section	LQC8	B Section Consideration	Where there is a deed of conveyance check the consideration in the B-Section reflects the deed. For Voluntary Registrations the consideration should be entered as Not Applicable.	Proprietorship Section Entries - Consideration	Voluntary Registration		When missing or incorrectly entered would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under s.84 of the Act.
B Section	LQC9	B Section Date of Entry	Where there is a deed of conveyance check the date of entry in the B-Section reflects the deed. If the deed does not include a date of entry then it should be taken from the application form. If there's no date on both the form and deed then the guidelines in the registration manual should be followed. For Voluntary Registrations check the appropriate B Section note been added.	Proprietorship Section Entries - Date of Entry	Voluntary Registration		If omitted or incorrectly entered would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under s.84 of the Act.
B Section	LQC10	B Section Pro Indiviso Shares	Check that the B Section correctly reflects any pro indiviso shares.	Proprietorship Section Entries - Pro Indiviso Shares			When missing or incorrectly entered would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under s.84 of the Act.
C Section	LQC11	C Section Entry	Where there is a standard security or other charge check an entry for this has been added to the C Section.	Securities Section Information			When missing or incorrectly entered would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under s.84 of the Act.
C Section	LQC12	C Section Date of Registration	Where there is a standard security or other charge check the date of registration is correct.				When missing or incorrectly entered would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under s.84 of the Act.
C Section	LQC13	C Section Granter	Where there is a standard security or other charge check the granter been correctly entered in the C Section.	Names and Changes of Name in the Proprietorship and Securities Sections			When missing or incorrectly entered would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under s.84 of the Act.
C Section	LQC14	C and D Section Entry Style and Notes	Where there is a standard security or other charge check • the correct style of C-Section entry been used • the correct charge value entered • the correct charge date entered • the correct charge years entered If the application requires the addition of any C-Section notes check these been entered correctly e.g ranking notes or notes in respect of a Deed of Variation or Ranking Agreement If the application contains a NPLC (otherwise known as NOPL) check this has been added correctly to the D Section	Securities Section Information	Standard Security - example deeds	NPLC	When missing or incorrectly entered would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under s.84 of the Act.
C-Section	LQC15	C Section Creditor Code	Where there is a standard security or other charge check the creditor been entered correctly by either: • the correct creditor code or • entered manually if no code is available	Creditor Codes			When missing or incorrectly entered would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under s.84 of the Act.
C Section	LQC16	C Section Prior Version (DW only)	Check the C-Section contain all the necessary entries from the previous registered version of the title i.e all undischarged securities and other charges Note: For pre despatch this is a check against the existing registered version and for post despatch a check against the most recent R- version.	DW User Guide Securities Section	Standard Security - Example Deeds		When missing or incorrectly entered would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under s.84 of the Act.
C Section	LQC17	C and D Section Discharged and Expired entries	If the application contains a discharge, deed of restriction or is a power of sale check the necessary entries have been removed from the C-Section (DW applications) or omitted from the C-Section (FR and TP applications) Check any entries brought forward from Sasines have been done so correctly (FR's only) Check any time-expired charges have been removed. Check any time-expired NPLC's (otherwise known as NOPL) have been removed from the D Section.				When missing or incorrectly entered would constitute an inaccuracy in the register leading to a rectification and a potential claim for compensation under s.84 of the Act.
Application Workdesk B & C Sections	LQC18	Non KPI Title Sheet Errors	Check the Indexing Guidelines been followed in respect of: • the Applicants names in the Application Workdesk (DW's only) • the Proprietors names in the B Section • the Granters in the C Section Check the B-Section includes spouses, both or all when appropriate. Any minor typos noticed during the quality check - apart from typos in names, addresses and monetary considerations should be failed here	Indexing			Incorrectly indexed names and addresses adversely impacts on search results for both internal and external customers when searching the register by either name or address. Minor typographical errors in the title sheet can result in complaints from customers and lead to additional work to correct post-registration.