The archive record is defined in terms of various provisions in the 2012 Act and forms part of the Land Register. Documents stored in the archive record are evidence of the accuracy or inaccuracy of titles.

Other supporting documents which we want to keep are stored in the business record, which does not form part of the land register.

See the Archive page for more detail.

When uploading documents to the archive a default record will be selected based on the type of document being uploaded. In most cases, you can change the default record if appropriate. Live deeds will always be stored as an archive record.

Archive record

The archive record is for registration applications, forms, deeds, and anything else which specifically discloses the accuracy or inaccuracy of titles.

These documents will be kept indefinitely.

Business record

The business record is for supporting documents such as letters, emails and referrals which are helpful but don’t specifically disclose the accuracy or inaccuracy of titles.

These documents will be kept for 20 years.

Sensitive documents

Documents of a sensitive nature which disclose the accuracy or inaccuracy of the land register should not be added to either the archive record or the business record.

Examples of this type of document include the following (note this list is not exhaustive):

Passports
Utility bills
Bank statements
Birth certificates
Death certificates (except as permitted by the Adults with Incapacity (Scotland) Act 2000)

These should be examined, and a note added to the request. The documents will then be returned to the agent or party who submitted them.

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