Plans Ident Process for FRs and VRs in Plan Creator - no COF
This section contains guidance on how to ident standalone First Registration (FR) and Voluntary Registration (VR )applications in the Plan Creator when there is no COF available to approve.
Plans Ident for FRs & VRs - no COF available
1 In CMS, take on the next case at Plans Ident (or click on next assignment, depending on individual setting settings).
2 Take on the case at Plans Settle in the LRS using the application number.
3 Examine the DIR and any extent deeds to determine the property/area of ground to be registered. If there are any issues that means the extent cannot be identified, for example. no plan, unacceptable bounding description, then refer the case to be considered for rejection.
4 In the Plan Creator, create a DCU .
Plan type is DCU.
Plan ID is the Application Number of the case.
Use the postal address if available to locate the subjects in the DCU, and if no postal address exists then use other available information to locate the subjects for the seed point.
5 Create Plan. The seed point will pre-set on the subjects if a postal address was used. If no postal address then move the seed point onto the subjects, preferably within a building if there is one on the subjects.
6 Carry out a search of the Index Map to determine if there are any COFs / IMPs etc over the subjects to be registered. Also take a note if a RA exists or not.
If a COF/IMP appears over your subjects, copy and paste this extent on to your DCU, make any amendments necessary to the extent, and then hatch in red and classify as ‘Ident’.
If no COF/IMP exists, create a red hatch yourself by auto filling extent of subjects.
7 In the case notes box please add a note to the effect of "The area hatched in red is the ident extent for the DCU 20MID12345, Title MID12345".
8 When the subjects have been idented, Save the DCU.
9 In the CMS, complete the Plans Ident process and ensure the Category is correct. At this stage it should be either a Cat 1 for RA or Cat 2, 3, or 4 for Non RA.
10 If the supporting documents are not categorised with the relevant deed details and recording date then ensure this is done before releasing.
11 Ensure the case gets released to the correct Plans Settle destination depending on the category and complexity., i.e. Plans Standard, Advanced or Authority.
12 In the LRS, ensure the Category is the same as the CMS Category (If these are different, it causes issues further down the line).
13 Release the case on LRS to Plans Settle.
DCU already exists - error message
When creating a DCU and the following error message appears:
then ensure that the title is unapproved in the Plan Approver (see "Title Plan already exists" solution). If problems are still encountered, speak to a business lead user who can contact the mapping domain if they cannot resolve the issue for you.