Take on Case - FR Plans - RA

This User Guide covers the plans settle process for those FR applications within an RA that do not have a COF which is suitable for approval. For those applications with COFs being approved, although the mapping steps will not be required, consideration of the other settle steps is still necessary to ensure that a correct title sheet and cadastral unit is produced.

If the application contains a degree of complexity beyond your grade or level of experience, please follow agreed local processes for referral or re-categorisation upwards.

Process Steps

Additional Information

Initial steps

1.1 Take on the case you have been allocated in the CMS.

CMS Quick Reference Guides

1.2 Take on the case at plans settle on the LRS.

1.3 Check the application record for any attached or unattached applications over the FR title number.

1.3.1 If there are any additional applications listed in the LRS, check that these have also been attached on the CMS.

1.3.2 For unattached applications, attach on the LRS & in the CMS if it is appropriate to do so.

To attach related applications:

take-on all applications in the LRS - the oldest application will become the main or lead application
open the newer application
click "Attach"
highlight the older application on the "Attach to" screen
click "OK"
confirm that newer application is to be attached to the older application
click "OK"
select "Yes" in the confirmation window
select "OK" in the second confirmation window.

Once applications are attached, they share a single title workdesk but they retain individual application workdesks. When functions such as Release or Confirm are performed on the lead application, the same function is automatically applied to any attached application.

Glossary - LRS abbreviations & codes

When to Attach Subsequent Applications to a Standard FR or TP

Take care when attaching casework. Always ensure the lead application contains the title version you need to work on. If applications are attached in the wrong order, titles can be overwritten and information lost.

Determine if contents of application are acceptable

1.4 Ensure the deeds submitted in the application can be viewed on the CMS.

1.4.1 If an Inventory has been submitted with the application, ensure that the deeds listed on it correspond with those held in the CMS.

1.4.2 If a deed that is listed on the Inventory as submitted is not held in the CMS, refer to your team leader for consideration.

1.4.3 On completion of all the plans examination steps if any of the deeds required to plans settle the case have not been submitted (with the exception of any deeds that are on the CDI or have been previously examined as part of the RA), and if there is no further explanation on the application form as to why a deed has not been submitted, the application should be rejected.

Please note that rejections under paragraph 1.4.3 should be completed as soon as practicable after the date of registration. If in doubt as to how to proceed if a rejection under paragraph 1.4.3 has been delayed, please refer to your referral officer or team leader for advice.

1.5 Identify the deed inducing registration (DIR) for the application.

The deed inducing registration is the deed that has been presented for registration. This will be the deed referred to in the Application Details section in Part A of the registration form.

1.6 Identify the deed for extent. This will either be:

the DIR, or
a previously recorded deed (or deeds) that defines the extent of the property to be registered.

1.6.1 The deed for extent can be identified by:

1.6.2 When the DIR describes the extent of the property to be registered by reference to both a new plan annexed to the DIR and to a previously recorded deed, the extent should be taken from the new plan annexed to the DIR.

1.7 Check the deed for extent has been submitted and is held in the CMS.

If the deed for extent has not been submitted, see paragraph 1.4.3, above.

Check for tenement or flatted property

1.8 Check the deed for extent to establish if the property being registered is a tenement, flatted or other sub-divided property

A tenement property may be described as a flat or unit within a purpose-built flatted building. These can range from the traditional 19th century terraces of stone-built tenements over three or more floors & sometimes with shops on the ground floor, through the multi-storey high rise blocks of the 1960s, to modern developments of luxury flats in city waterfront locations.
Other types of flatted property include split villas (buildings originally built as one occupancy unit but subsequently split into 2 or more units), and 4 in a block style properties (purpose-built blocks of 4 flats, 2 on the ground floor, 2 on the upper floor, usually each with their own external front door).
The 2012 Act also treats other sub-divided buildings in the same way as tenements - these could include large or small shopping centres, single-storey blocks of retirement flats, industrial buildings with internal divisions into separate units.
A tenement steading is the area of ground (cadastral unit) that includes the solum of the tenement building/flatted building/sub-divided building and any other land pertaining to the building or part of the building.

1.8.1 This can be done by

1.8.2 If the property being registered is not a tenement, flatted or other sub-divided property, proceed to step 1.9.

1.8.3 If the property being registered is a tenement, flatted or other sub-divided property, proceed to step 1.15.

Mapping Tenement guidance