4.1 Import applicants from the application workdesk.
4.2 Check the proprietors details, designation, consideration, date of registration and date of entry have been imported correctly and, if necessary, amend proprietorship section and application workdesk.
4.2.1 Check the 'type' field is correct (P = person, C = company, O = other).
4.3 If proprietor is not a natural person (e.g. a company) check/enter:
- the legal system under which the proprietor is incorporated or otherwise established
- the company number if allocated in terms of Companies Act
- any other identifier (whether or not a number) peculiar to the proprietor.
4.4 If the proprietor has a right in land in a special capacity, enter a description of that capacity using the picklist (e.g Trustees).
4.5 Add any special destination.
4.6 Add the extent of entitlement held by the proprietor (if applicable).
4.6.1 Where title is held by more than one proprietor the respective shares of each proprietor must be shown.
4.7 Add any additional notes as required or as advised by a senior officer:
4.7.1 If it is stated in the application that the conveyance is under the Housing (Scotland) Act 1987 and it is not accompanied by a standard security for the discount, refer to the guidance.
4.8 Consider ROI information provided on application form and complete ROI search. If there is no matching entry on the ROI, proceed to register as normal.
4.8.1 If there is a matching entry on the ROI, check if the entry was registered within 35 days prior to the date of registration of the deed(s) under examination.
4.8.2 If the ROI entry was registered more than 35 days from the date of registration of the deed(s) under examination contact the submitting agent regarding the entry and place the case in standover for 42 days.
4.8.3 If the ROI entry was registered within 35 days prior to the date of registration of the deed(s) under examination check the application record and identify if an advance notice was recorded for the deed(s) under examination. If no advance notice was recorded contact the submitting agent regarding the entry and place the case in standover for 42 days.
4.8.3 If the ROI entry was registered within 35 days prior to the date of registration of the deed(s) under examination and an advance notice was recorded prior to the date of registration of the entry in the ROI continue to complete registration as normal and do not disclose the ROI entry in the title sheet. The deed under examination is still within the protected period.