Day 1 - Entering eFin Details - Sasine Advance Notices
Process Steps
Additional Information
4.2 Create a new batch or use an existing batch - a batch can contain up to 99 entries. It is recommended that a batch does not exceed 20 entries.
4.2.1 If eFin has closed, retrieve the existing batch using the batch number or name search options.
4.3 Enter the customer and amount details in the cash on account screen.
4.4 Check the agent's details are correct and the correct payment type has been populated (SB = direct debit; SQ = cheque). If the populated payment type differs to the payment method detailed on the AN form or to the payment type submitted, see below:
FAS number = DD account; Payment method = Cheque; Cheque submitted - change FAS to cheque account FAS number
FAS number = DD account; Payment method = Cheque; No cheque submitted - contact agent to change FAS to DD or reject
FAS number = DD account; Payment method = DD; Cheque submitted - contact agent to confirm payment method
FAS number = CHQ account; Payment method = DD; No cheque submitted - change FAS to DD account FAS number
FAS number = CHQ account; Payment method = Cheque; No cheque submitted - reject
FAS number - CHQ account; Payment method = DD; Cheque submitted - proceed with cheque FAS number
4.5 Click on ok
to open the case pre-payments screen.
4.6 In the pre-payments case screen enter
- Registration type (S = Sasines)
County code
County | Code |
---|---|
Aberdeen | 01 |
Angus | 02 |
Argyll | 03 |
Ayr | 04 |
Banff | 05 |
Berwick | 06 |
Bute | 07 |
Clackmannan | 08 |
Caithness | 09 |
Dumbarton | 10 |
Dumfries | 11 |
East Lothian | 12 |
Fife | 13 |
Glasgow | 14 |
Inverness | 15 |
Kincardine | 16 |
Kinross | 17 |
Kirkcudbright | 18 |
Lanark | 19 |
Midlothian | 20 |
Moray | 21 |
Nairn | 22 |
Orkney & Zetland | 23 |
Peebles | 24 |
Perth | 25 |
Renfrew | 26 |
Ross & Cromarty | 27 |
Roxburgh | 28 |
Sea | 34 |
Selkirk | 29 |
Stirling | 30 |
Sutherland | 31 |
West Lothian | 32 |
Wigtown | 33 |
- Documents = 1
4.7 Click on Item.
4.8 Enter details of fee for each county covered (if applicable).
4.9 The UID number has now been automatically created and will appear on the screen.
4.9.1 In the case of a multi-county advance notice, a UID number will be generated for the first county in the standard format. Each subsequent county UID will end in 99.
4.10 In the pre-payments document screen enter:
- Fee type = C (manually enter £10)
- If presenting agent differs to paying agent, enter FAS of presenting agent
- Narrative = agent's references.
4.11 Add the UID number to the AN form and (if applicable) back of cheque.
Feed the appropriate document into the UID printer. Highlight the entry just created and click on the “Print” icon as the top of the screen. This will print every UID number created against that payment.
Click the “Print” icon at the top of the screen - this commits the information to the eFin system. Hand-write the UID number to the appropriate documents. The UID consists of 11 digits but the screen only shows 9. The missing two would be 01; 02; 03 and so on up to the number of deeds being processed.
4.12 Click on ok
to return to the Cash on Account screen and repeat for each AN application.
4.13 For Direct Debit applications run eFin report UIDBCH to identify any omitted customer reference(s) to be re-entered or multi-county error reports.
4.14 On completion of a batch containing cheques, print eFin batch report and enter details in log. Enter the date, batch number, CHQ or DD, Misc details and operator initials in log.
4.14.1 If batch contains multi-county advance notices, an error report will be generated in respect of the dummy UIDs.
4.15 Batch report, error report (if applicable) and cheques are placed in blue bag in out-tray for Odd Jobs Duties officer.
Next: Day 1 - Numbering Up
Registers of Scotland (RoS) seeks to ensure that the information published in the 2012 Act Registration Manual is up to date and accurate but it may be amended from time to time.
The Manual is an internal document intended for RoS staff only. The information in the Manual does not constitute legal or professional advice and RoS cannot accept any liability for actions arising from its use.
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