Day 1 - Entering eFin Details - Sasine Advance Notices

Process Steps

Additional Information

4.2 Create a new batch or use an existing batch - a batch can contain up to 99 entries. It is recommended that a batch does not exceed 20 entries.

4.2.1 If eFin has closed, retrieve the existing batch using the batch number or name search options.


4.3 Enter the customer and amount details in the cash on account screen.


4.4 Check the agent's details are correct and the correct payment type has been populated (SB = direct debit; SQ = cheque). If the populated payment type differs to the payment method detailed on the AN form or to the payment type submitted, see below:

 Payment Account, Payment Method and Payment Type differences

FAS number = DD account; Payment method = Cheque; Cheque submitted - change FAS to cheque account FAS number

FAS number = DD account; Payment method = Cheque; No cheque submitted - contact agent to change FAS to DD or reject

FAS number = DD account; Payment method = DD; Cheque submitted - contact agent to confirm payment method

FAS number = CHQ account; Payment method = DD; No cheque submitted - change FAS to DD account FAS number

FAS number = CHQ account; Payment method = Cheque; No cheque submitted - reject

FAS number - CHQ account; Payment method = DD; Cheque submitted - proceed with cheque FAS number


4.5 Click on ok to open the case pre-payments screen.


4.6 In the pre-payments case screen enter

  • Registration type (S = Sasines)
  • County code 

 See the table for the relevant codes:
CountyCode
Aberdeen01
Angus02
Argyll03
Ayr04
Banff05
Berwick06
Bute07
Clackmannan08
Caithness09

Dumbarton

10
Dumfries11
East Lothian12
Fife13
Glasgow14
Inverness15
Kincardine16
Kinross17
Kirkcudbright18
Lanark19
Midlothian20
Moray21
Nairn22
Orkney & Zetland23
Peebles24
Perth25
Renfrew26
Ross & Cromarty27
Roxburgh28
Sea34
Selkirk29
Stirling30
Sutherland31
West Lothian32
Wigtown33
  • Documents = 1 


4.7 Click on Item.


4.8 Enter details of fee for each county covered (if applicable).


4.9 The UID number has now been automatically created and will appear on the screen. 

4.9.1 In the case of a multi-county advance notice, a UID number will be generated for the first county in the standard format. Each subsequent county UID will end in 99.


4.10 In the pre-payments document screen enter:

  • Fee type = C (manually enter £10)
  • If presenting agent differs to paying agent, enter FAS of presenting agent
  • Narrative = agent's references.


4.11 Add the UID number to the AN form and (if applicable) back of cheque.

 If using a printer:

Feed the appropriate document into the UID printer. Highlight the entry just created and click on the “Print” icon as the top of the screen. This will print every UID number created against that payment. 

 If not using a printer:

Click the “Print” icon at the top of the screen - this commits the information to the eFin system. Hand-write the UID number to the appropriate documents. The UID consists of 11 digits but the screen only shows 9. The missing two would be 01; 02; 03 and so on up to the number of deeds being processed.


4.12 Click on ok to return to the Cash on Account screen and repeat for each AN application.


4.13 For Direct Debit applications run eFin report UIDBCH to identify any omitted customer reference(s) to be re-entered or multi-county error reports.


4.14 On completion of a batch containing cheques, print eFin batch report and enter details in log. Enter the date, batch number, CHQ or DD, Misc details and operator initials in log.

4.14.1 If batch contains multi-county advance notices, an error report will be generated in respect of the dummy UIDs.


4.15 Batch report, error report (if applicable) and cheques are placed in blue bag in out-tray for Odd Jobs Duties officer.




Registers of Scotland (RoS) seeks to ensure that the information published in the 2012 Act Registration Manual is up to date and accurate but it may be amended from time to time.
The Manual is an internal document intended for RoS staff only. The information in the Manual does not constitute legal or professional advice and RoS cannot accept any liability for actions arising from its use.
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