Map the Title on the Cadastral Map - FR Plans - Non RA - Shared Plots

Process Steps

Additional Information

6.1 If your shared plot application is an FS application, proceed to step 6.3.

6.2 If your shared plot application is an AS application, proceed to step 6.14.




FS Application - Map the shared plot cadastral unit


6.3 Use the guidance in Creating a DCU to open a new DCU for editing in the Plan Creator

  • Use the application number for the shared plot application to name the DCU.
  • Manually identify the shared plot being registered using the Location Search function - this can be done using the address of the property, an existing title number for a flat in the same block, or by searching on the map.
  • Ensure the seed point being generated is located within the shared plot being registered.


6.4 Map the shared plot cadastral unit, referring to the deed(s) for extent, and using an appropriate mapping style.

6.4.1 Take account of the tolerances of the OS map scale. The Check Information button in the Plan Creator allows you to check the accuracy, currency and description of an OS map feature.

6.4.2 Where appropriate, follow the mapping style of any PRs.

6.4.3 Ensure that all mapping in the shared plot cadastral unit is Vector Perfect.

6.5 Where the shared plot cadastral unit is affected by a railway boundary, follow the guidance on mapping that boundary.

6.6 Where the shared plot cadastral unit adjoins water, follow the guidance on How to identify natural water boundaries.

6.7 Check the hectarage of the shared plot cadastral unit using the polygon information in the left hand panel of the Plan Creator, and take a note if it measures 0.5 hectares or greater than 0.5 hectares.

6.8 Check for rights, burdens and servitude rights that are fully described within the following deeds and specifically affect the shared plot:

    • the DIR and deed for extent (if different from the DIR);
    • any new deed of servitude, deed of real burdens, or deed of conditions that has also been submitted for registration and affects the property described in the DIR; and
    • any document that has been submitted and is referred to in part B of the application form (servitudes question) that defines the extent of a /wiki/spaces/ATTIC/pages/68682040.

6.8.1 Incorporate any plans references for such rights, burdens and servitudes into the mapping of the shared plot cadastral unit. The groupings functionality can be used in complex cases to show some plans references for rights, burdens and servitudes on an Additional Cadastral Map View.

6.8.2 If a right, burden or servitude cannot be mapped but is to be included in the title sheet (see Plans References for Rights, Burdens and Servitudes), take a note of this.

6.8.3 Provide a plans reference for any rights or burdens relating to a particular boundary feature.

6.8.4 If a previously registered servitude exists that affects the shared plot cadastral unit (noted at step 2.12), check that this is co-extensive with the reciprocal servitude referred to in the deeds within your application.

    • If the existing registered servitude is co-extensive with one that is being mapped as part of the current application, no additional mapping is required.
    • If the existing registered servitude is not co-extensive with one that is being mapped as part of the current application, refer the application to a referral officer for consideration.
    • If the existing registered servitude is not referred to in the current application, refer the application to a referral officer for consideration.


6.9 Ensure that the correct Classifications have been applied to all plans references in your DCU.


6.10 Do your final checks.

  • Do an at a glance shape check.
  • Use the Save and Print function in Plan Creator to view how the primary ungrouped title layer and any groupings will display as pdfs - in particular check you are happy with the rendering order of the plans references.


6.11 Save your DCU in Plan Creator.

  • Please note, if any references or groupings are hidden, you will not be able save until they are shown again


6.12 Within the Plan Viewer, search for and display your DCU. 

6.12.1 In the right hand panel, enter the application number associated with your DCU and Approve the plan.



AS Application - Update the shared plot cadastral unit details on PC


6.14 If only an additional share is being added to an existing shared plot cadastral unit, there may be no requirement to re-open it in the Plan Creator.

6.14.1  Using the Plan Viewer, check the accuracy of the mapping of the shared plot cadastral unit.

  • Refer to a referral officer for consideration if the registered extent of the shared plot cadastral unit differs from the extent in the application.

6.14.2  If the existing shared plot cadastral unit was originally mapped in the DMS, consider whether it would benefit from being updated to the Plan Creator style of mapping.

6.14.3  Consider if any additional plans references are required for rights, burdens and servitude rights that are fully described within the following deeds and specifically affect the shared plot:

    • the DIR and deed for extent (if different from the DIR);
    • any new deed of servitude, deed of real burdens, or deed of conditions that has also been submitted for registration and affects the property described in the DIR; and
    • any document that has been submitted and is referred to in part B of the application form (servitudes question) that defines the extent of a /wiki/spaces/ATTIC/pages/68682040.

6.14.4  If, after considering the points above, there is no need to update or alter the mapping of the existing shared plot cadastral unit, proceed directly to the next process - Add LRS Information - FR Plans - Non RA - Shared Plots .

6.14.5  If an update or alteration is required to the mapping of the existing shared plot unit, proceed to step 6.15.

6.15 Use the guidance in Creating a DCU to open a new DCU for editing in the Plan Creator

  • Use the application number for the shared plot application to name the DCU.
  • Manually identify the shared plot being registered using the Location Search function - as a shared plot cadastral unit already exists, use the existing title number for the plot.
  • Ensure the seed point is located within the shared plot being registered.


6.16 If the DIR or deed for extent contain any rights, burdens or servitudes that require additional references, or if any other amendments are required to the cadastral map for the shared plot, refer to the referral officer to consider the effect on the other registered sharing plots.


6.17 Make any necessary updates to the mapping of the shared plot cadastral unit.

6.18 Ensure that the correct Classifications have been applied to all plans references in your DCU.


6.19  Do your final checks.

  • Do an at a glance shape check.
  • Use the Save and Print function in Plan Creator to view how the primary ungrouped title layer and any groupings will display as pdfs - in particular check you are happy with the rendering order of the plans references.


6.20 Save your DCU in Plan Creator.

  • Please note, if any references or groupings are hidden, you will not be able save until they are shown again


6.21 Within the Plan Viewer, search for and display your DCU. 

6.12.1 In the right hand panel, enter the application number associated with your DCU and Approve the plan.




Registers of Scotland (RoS) seeks to ensure that the information published in the 2012 Act Registration Manual is up to date and accurate but it may be amended from time to time.
The Manual is an internal document intended for RoS staff only. The information in the Manual does not constitute legal or professional advice and RoS cannot accept any liability for actions arising from its use.
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