At the time of plans settling, the prefix field should always begin with the word "Subjects". In addition, for 2012 Act titles, the prefix field should always contain the cadastral unit number of the plot registered within that title sheet. Template prefix entries are available in a picklist and should be used whenever possible to ensure consistency.

The rest of the information contained in the prefix field should relate to that part of the description of the subjects which is not indexable. No sub-building, house number or house name/building name should ever be input into the prefix field.

Supplementary information given in the application, such as a plot number, name of a housing development, or the numerical value of the area of ground (for example, 0.012 hectares), should be entered into the additional information field on the application workdesk so that it can be viewed by our customers on ScotLIS.

Example 1.1.2

Northmost house on the 3rd floor at 57 Dalmeny Street, Edinburgh EH6 8PQ

Prefix	Sub Building	Name	Prop. No.	Thoroughfare	Locality	Town	Postcode	Link Text
Subjects part of cadastral unit MIDxxx edged red on the cadastral map being the northmost house on the third floor at			57	DALMENY STREET		EDINBURGH	EH6 8PQ

Example 1.1.3

Ground floor shop premises 63 Princes Street, Edinburgh EH2 2DF

Prefix	Sub Building	Name	Prop. No.	Thoroughfare	Locality	Town	Postcode	Link Text
Subjects part of cadastral unit MIDxxx edged red on the cadastral map being the ground floor shop premises			63	PRINCES STREET		EDINBURGH	EH2 2DF

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