Applications for registration of areas of ground can include:

areas of agricultural ground,
shared plots (for example, common amenity ground) - for additional guidance on indexing shared plots, see Sample Property Section Styles - Shared Plots.,
ground used for road widening,
plots of ground for building purposes, &
additional ground being added to an existing property with a postal address.

As the areas of ground will not have a UPRN, importing a gazetteer entry is inappropriate. Manual entries should be created, following the most appropriate style from the examples, below.

Using postcodes

When the subjects being described do not comprise an actual property with a postcode (& UPRN in the gazetteer), but are being described as being (for example) "at" or "to the rear of" that property, the full gazetteer entry with postcode & UPRN should not be used. Instead the address should be manually entered, omitting the postcode. This is done this way to prevent the double use of postcodes & UPRNs which can cause problems for our data management and reporting.

When manually entering an address, particular care should be taken to ensure that the post town and/or locality is entered in the correct field. Please check against the approved list of Localities and Post Towns in Scotland. Where Street names, Localities and Towns are to be included, the relevant guidelines for these fields should be followed.

Where the size of the area of ground is given in the application (for example, 0.012 hectares), this information should be entered by intake staff into the additional information field on the application workdesk so that it can be viewed by our customers on ScotLIS.

Acceptable styles

As there are many different scenarios for plots of ground without postal addresses, there are also different styles for describing these in the property section of a title sheet. A key point to bear in mind is that the style used should be useful in helping a viewer identify the location of the property. The main styles are:

by reference to an adjacent or nearby street name,
by reference to an associated property (for example, when land is being added to an existing property),
by reference to a larger farm or estate (for example, when land is being sold off from a larger property),
by reference to a nearby town or locality, or
by reference to a road connecting two towns or localities.

Multiple areas of ground

Occasionally a cadastral unit will comprise several plots of ground spread out over a large area. In those instances where the deed or application form describes the property as being, for example, ""several areas of ground" or "those discontiguous areas of ground", then it is permissible to include that wording in the property description of the title sheet if you believe it makes the title sheet clearer for the reader. Example 10, below, shows how the text can be incorporated in the Prefix field.

Former addresses

Occasionally an application will be submitted for registration for a site of a former premises that has been acquired for redevelopment, for example, "the site of the former Galston College" or "the former Cottage Hospital site". It scenarios such as these, where the address of the former premises is no longer listed in the address gazetteer, it is not appropriate to include the description of the former premises in the property description; instead, the cadastral unit should be described in the same way as any other area of ground using one of the acceptable styles listed above.

By reference to an adjacent or nearby street name

Example 2.2.1

Area of ground on the east side of High Street, Biggar

Abuts roadway.
No addressable buildings on the plot.

Prefix	Sub Building	Name	Prop. No.	Thoroughfare	Locality	Town	Postcode	Link Text
Subjects cadastral unit LANxxx on the east side of				HIGH STREET		BIGGAR

Example 2.2.2

Area of ground lying to the east of High Street, Biggar

Does not abut roadway.
No addressable buildings on the plot.

Prefix	Sub Building	Name	Prop. No.	Thoroughfare	Locality	Town	Postcode	Link Text
Subjects cadastral unit LANxxx lying to the east of				HIGH STREET		BIGGAR

By reference to an associated property

Example 2.2.3

Area of ground to the rear of 26 Broughton Place, Biggar ML12 6BN

If the ground is being purchased by the owner of 26 Broughton Place to form part of that property, then the postal address of that property can be used.
Areas of ground are non-addressable, and as such the use of a postcode is inappropriate.

Prefix	Sub Building	Name	Prop. No.	Thoroughfare	Locality	Town	Postcode	Link Text
Subjects cadastral unit LANxxx at the rear of			26	BROUGHTON PLACE		BIGGAR

By reference to a larger farm or estate

Example 2.2.4

Area of ground, forming part of the Achilty Estate, Strathpeffer, edged red on the deed plan annexed hereto

Remote plot of land, no addressable buildings on the plot.
Deeds or application make reference to a farm or estate.
Areas of ground are non-addressable, and as such the use of a postcode is inappropriate.

Prefix	Sub Building	Name	Prop. No.	Thoroughfare	Locality	Town	Postcode	Link Text
Subjects cadastral unit PTHxxx at		ACHILTY ESTATE			ACHILTY	STRATHPEFFER

Example 2.2.5

Area of ground lying to the east of Kinneil Farmhouse, Bo'ness, forming part of Kinneil Farm, edged red on the deed plan annexed hereto

Rural plot of land, no addressable buildings on the plot.
Deeds or application make reference to a farm or estate, but also to an identifiable property in that farm or estate.
No nearby streets to refer to (if there is a street, follow examples 2.2.1 & 2.2.2).
Areas of ground are non-addressable, and as such the use of a postcode is inappropriate.

Prefix	Sub Building	Name	Prop. No.	Thoroughfare	Locality	Town	Postcode	Link Text
Subjects cadastral unit WLNxxx lying to the east of		KINNEIL FARMHOUSE				BO'NESS

By reference to a nearby town or locality

Example 2.2.6

Area of ground lying within Duror

Plot of ground within a village or hamlet with no road names.

Prefix	Sub Building	Name	Prop. No.	Thoroughfare	Locality	Town	Postcode	Link Text
Subjects cadastral unit ARGxxx at					DUROR	APPIN

Example 2.2.7

Area of ground, within the parish of Duror, edged red on the deed plan annexed hereto.

Plot of ground close to a town or locality, no addressable buildings on the plot.

Prefix	Sub Building	Name	Prop. No.	Thoroughfare	Locality	Town	Postcode	Link Text
Subjects cadastral unit ARGxxx lying to the west of					DUROR	APPIN

By reference to a road connecting two nearby towns or localities

Example 2.2.8

Ground on the north side of the road between Gullane and North Berwick

Abuts roadway.
No other acceptable style is practical for the particular plot of land.
Check the Post Towns/Localities list, & ensure that the correct fields are completed.
The link text "to" needs to be typed in manually as only "and" is auto-populated into this field if it is left blank (in instances where there is more than one gazetteer entry).

Prefix	Sub Building	Name	Prop. No.	Thoroughfare	Locality	Town	Postcode	Link Text
Subjects cadastral unit ELNxxx on the north side of the road leading from						GULLANE		to
						NORTH BERWICK

Example 2.2.9

Area of ground lying to the east of the road from Ellon to Strichen

Does not abut roadway.
No other acceptable style is practical for the particular plot of land.
Check the Post Towns/Localities list, & ensure that the correct fields are completed.
The link text "to" needs to be typed in manually as only "and" is auto-populated into this field if it is left blank (in instances where there is more than one gazetteer entry).

Prefix	Sub Building	Name	Prop. No.	Thoroughfare	Locality	Town	Postcode	Link Text
Subjects cadastral unit ABNxxx lying to the east of the road leading from						ELLON		to
					STRICHEN	FRASERBURGH

Example 2.2.10

Discontiguous areas of ground lying to the north of the road from Ancrum, Jedburgh to Jedburgh

Does not abut roadway.
No other acceptable style is practical for the particular plot of land.
Multiple areas of ground, discontiguous.
Check the Post Towns/Localities list, & ensure that the correct fields are completed.
The link text "to" needs to be typed in manually as only "and" is auto-populated into this field if it is left blank (in instances where there is more than one gazetteer entry).

Prefix	Sub Building	Name	Prop. No.	Thoroughfare	Locality	Town	Postcode	Link Text
Subjects cadastral unit ROXxxx being discontiguous areas of ground lying to the north of the road from					ANCRUM	JEDBURGH		to
						JEDBURGH

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