A new function has been added to LRS to enable the detail entered on the eform to be imported directly into the LRS application workdesk. If the bottom right corner of the application form contains an 8 letter alpha code, select and follow the dropdown instructions 'Import Application Details'. If the application form does not contain an 8 letter alpha code, proceed to add the details to the LRS casework desk manually following the instructions below at "Manual input of details".

Process Steps

Additional Information

Manual input of details

3.1 Open the LRS and select relevant county using intake enter function.

3.2 Select create.

3.3 Identify parent title number - refer to TP Intake Instructions log spreadsheet if necessary.

3.4 Select application type (TP or TA) from picklist.

3.5 If TA enter title number.

3.6 Enter parent title number.

3.7 Click 'Finish' and check correct development address.

3.8 Click 'Yes'.

Creating an Application on the LRS

3.9 Select the new application on the LRS Case Work Desk and open the application workdesk.

3.10 Enter date of entry.

3.11 Enter property type (from picklist).

3.11.1 If the land use question on the application form has not been completed or where it is evident from the contents of the application form/deed that the incorrect land use has been selected the appropriate property type should be entered.

3.12 Enter class code (from picklist).

3.13 Enter consideration/value.

3.14 Enter any additional information, e.g. position of flat, plot number or pro-indiviso share (if deed transfers only a pro indiviso share in the subjects). Please DO NOT add information relating to plans ref - cellar update, To be settled with 20CCC27149/CCC217852 (lead 2012 in tenement), UNREGISTERED LINK IN TITLE – these should be added to the LRS Move Notes.

3.14.1 If the transfer of title deed is also being dual registered against another title(s) for real burdens/servitudes, the following should be entered into the additional information field: Dual Registration with [application number(s) of other affected title(s)].

3.15 Enter subjects details - use browser or input manually if no browser result.

3.16 Add deed(s) field and enter:

deed type - note that only the deed types available in the picklist should be used
agent's FAS
UID number (see below)
details (granter/grantee)
creditor code (if necessary)
Ref. - agent's reference
email address(es) of parties to be notified in relation to the specific deed (use only the details provided in the notification details section of the application form)

3.16.1 Where the payment method is cheque add the UID number created as part of the eFin process.

3.16.2 Where the payment method is direct debit check the fee is correct and enter the FAS number and click Get UID and UID field will automatically populate. Refer to the Automated eFin process if necessary.

The email address(es) and the details of the parties must be entered correctly and in the standardised format. Only the deed types available in the picklist should be selected as this information is imported to the notification handling system.

3.17 Add and complete deed fields as above for any additional deeds.

Entries must be created for all deeds in the application.

3.18 If the application has been identified as s.43 compliant add a note to the application workdesk N&I, including the tax record details identified from the tax server check if applicable.

Application Workdesk

3.19 Select Applcnts/Grntrs tab and enter:

applicant type from picklist (C = Company, P = Person, O = Other)
applicant(s) name and address details
granter type from picklist
granter details - name and company number (if applicable) only.

3.20 Add any Move Note if necessary.

3.21 Apply and confirm application.

3.21.1 The 'K' status of the application on LRS will automatically trigger the acknowledgement notification to be generated in the overnight run.

3.22 Print flysheet.

3.23 Create any additional applications using the drop down instructions below.

Indexing guidelines

First Registration

3.24 Select Create.

3.25 Select application type (FR or FA) from picklist.

3.26 If FA enter title number.

3.27 Click Finish.

3.28 Select the new application on the LRS Case Work Desk and open the application workdesk.

3.29 Enter date of entry.

3.30 Enter property type (from picklist).

3.31 Enter class code (from picklist).

3.32 Enter consideration/value.

3.33 Enter any additional information, e.g. position of flat, pro indiviso share.

3.33.1 If the transfer of title deed is also being dual registered against another title(s) for real burdens/servitudes the following should be entered into the additional information field: Dual Registration with [application number(s) of other affected title(s)].

3.34 Enter subjects details - use browser or input manually if no browser result.

3.35 Add deed(s) field and enter:

deed type - note that only the deed types available in the picklist should be used
agent's FAS
UID number (see below)
details (granter/grantee)
creditor code (if necessary)
Ref. - agent's reference
email address(es) of parties to be notified in relation to the specific deed (use only the details provided in the notification details section of the application form)

3.35.1 Where the payment method is cheque add the UID number created as part of the eFin process.

3.35.2 Where the payment method is direct debit check the fee is correct and enter the FAS number and click Get UID and UID field will automatically populate. Refer to the Automated eFin process if necessary.

The email address(es) and the details of the parties must be entered correctly and in the standardised format. Only the deed types available in the picklist should be selected as this information is imported to the notification handling system.

3.36 If the application has been identified as s.43 compliant add a note to the application workdesk N&I, including the tax record details identified from the tax server check if applicable.

3.37 Select Applcnts/Grntrs tab and enter:

applicant type from picklist (C = Company, P = Person, O = Other)
applicant(s) name and address details
granter type from picklist
granter details - name and company number (if applicable) only.

3.38 Add any move note if necessary.

3.39 Apply and confirm application.

3.39.1 The 'K' status of the application on LRS will automatically trigger the acknowledgement notification to be generated in the overnight run.

3.40 Print flysheet.

The 'Dealing with Whole' process steps below should be followed to create any DW application, with the exception of an application that is being created on LRS to register a transfer of title deed which is being registered against the other burdened/benefited property(ies) for dual registration effect of real burdens/servitudes only, in which case the 'Dealing with Whole Dual Registration of Real Burdens/Servitudes' process should be followed.

Dealing with Whole

3.41 Select Create.

3.42 Select application type DW from picklist.

3.43 Enter title number.

3.44 Click Next.

3.45 Check the correct address details are displayed and ok.

3.45.1 If there is a registered version of the title the DW will be created automatically using the registered version.

3.45.2 If there is no registered version for the title the DW will be created automatically using the latest draft version.

If there is a prior draft version complete creation of application. See guidance on attaching applications. If there is a prior unconfirmed application, after completing the Create process, release to Legal Settle on LRS and retain until prior application is confirmed.

3.46 Select the new application on the LRS Case Work Desk and open the application workdesk.

3.47 Enter date of entry.

3.48 Enter property type (from picklist).

3.49 Enter class code (from picklist).

3.50 Enter consideration/value.

3.51 Enter any additional information.

3.52 Add deed field and enter:

deed type - note that only the deed types available in the picklist should be used
agent's FAS
UID number (see below)
details (granter/grantee)
creditor code (if necessary)
Ref. - agent's reference
email address(es) of parties to be notified in relation to the specific deed (use only the details provided in the notification details section of the application form)

3.52.1 Where the payment method is cheque add the UID number created as part of the eFin process.

3.52.2 Where the payment method is direct debit check the fee is correct and enter the FAS number and click Get UID and UID field will automatically populate. Refer to the Automated eFin process if necessary.

The email address(es) and the details of the parties must be entered correctly and in the standardised format. Only the deed types available in the picklist should be selected as this information is imported to the notification handling system.

3.53 Add and complete deed fields as above for any additional deeds.

Entries must be created for all deeds in the application.

3.54 If the application has been identified as s.43 compliant add a note to the application workdesk N&I, including the tax record details identified from the tax server check if applicable.

3.55 For transfer of title - select Applcnts/Grntrs tab and enter:

applicant type from picklist (C = Company P = Person O = Other)
applicant(s) name and address details

3.56 Add any Move Note if necessary.

3.57 Check for prior applications.

3.58 Acknowledge and/or action any application workdesk N&I.

3.59 Apply and confirm application.

3.59.1 The 'K' status of the application on LRS will automatically trigger the acknowledgement notification to be generated in the overnight run.

3.60 Print flysheet.

Dealing with Whole: Dual Registration of Real Burdens/Servitudes

3.61 Open the LRS and select relevant county using intake enter function.

3.62 Select Create.

3.63 Select application type DW from picklist.

3.64 Enter title number.

3.65 Click Next.

3.66 Check the correct address details are displayed and ok.

3.66.1 If there is a registered version of the title the DW will be created automatically using the registered version.

3.66.2 If there is no registered version for the title the DW will be created automatically using the latest draft version.

3.67 Select the new application on the LRS Case Work Desk and open the application workdesk.

3.68 Enter category.

3.69 In the additional information field enter Dual Registration with [transfer of title application number and address of transfer of title subjects].

3.70 Add deed(s) field and enter:

deed type - note that only the deed types available in the picklist should be used
agent's FAS
UID number (see below)
in the details field enter - (Dual registration only)[granter/grantee]
Ref. - agent's reference
email address(es) of parties to be notified in relation to the specific deed (use only the details provided in the notification details section of the application form)

3.70.1 Where the payment method is cheque add the UID number created as part of the eFin process.

3.70.2 Where the payment method is direct debit check the fee is correct and enter the FAS number and click Get UID and UID field will automatically populate. Refer to the Automated eFin process if necessary.

3.71 Select Applcnts/Grntrs tab.

3.72 Click on Details for Applicants.

3.73 Click on Add Address.

3.74 Click on Add Name.

3.75 Change the applicant type to O

3.76 In the surname field enter - NOT APPLICABLE

3.77 Add any Move Note if necessary.

3.78 Apply and confirm application.

3.78.1 The 'K' status of the application on LRS will automatically trigger the acknowledgement notification to be generated in the overnight run.

3.79 Print flysheet.

It is important that the wording is entered on LRS in the correct fields as detailed above so the correct information transfers to RD and the notification landing page.

Application created in error

3.80 Delete all information that you have added to the Application Workdesk - deeds, applicants/granters, e-mail addresses etc.

3.81 If UID numbers have been created, send an e-mail to FinanceDirectDebits@ros.gov.uk notifying them that the application has been cancelled.

3.82 Click on Apply, then Confirm.

3.83 Print flysheet (this will only contain the application and title numbers as all other information has been deleted).

38.3.1 In some areas, cancellations before an application leaves Intake are completed by the Intake officers. In this situation, there is no need to print the flysheet, but a note should be taken of the application number before releasing to Intake Cancel

3.84 Release application to Intake Cancel.

3.85 Pass the application to the officer in your area who deals with cancellations.

Application created in error

3.80 Delete all information that you have added to the Application Workdesk - deeds, applicants/granters, e-mail addresses etc.

3.81 If UID numbers have been created, send an e-mail to FinanceDirectDebits@ros.gov.uk notifying them that the application has been cancelled.

3.82 Click on Apply, then Confirm.

3.83 Print flysheet (this will only contain the application and title numbers as all other information has been deleted).

38.3.1 In some areas, cancellations before an application leaves Intake are completed by the Intake officers. In this situation, there is no need to print the flysheet, but a note should be taken of the application number before releasing to Intake Cancel

3.84 Release application to Intake Cancel.

3.85 Pass the application to the officer in your area who deals with cancellations.

If any application has been created in error the email addresses must be immediately deleted from the deed field(s) to prevent a notification being generated. The flysheet should be passed to the Rejection Officer and the application released on LRS to Intake cancel.

This is the STOP point for specialist applications (e.g. prescriptive claimants applications, seabed and leasehold, in FR/DW where the extent of the lease is being varied or or where the TP/FR is for lease/sub-lease off a leasehold parent title) and for any discharge of standard security applications by individuals (FAS 8888 - see instructions in table below).

If case is a specialist application type (prescriptive claimants/seabed/leasehold) place flysheet and documentation in a red case bag with a route card directing the case to a senior adviser and pass to the Odd Jobs Officer to arrange for the application to be scanned out of turn.

Applications affecting leasehold titles which do not constitute a lease or sub-lease or do not vary the extent of the land let, can continue on the normal process without referral to a senior adviser.

Referral of applications submitted by individuals

Where the application has been submitted by a person who is not a Solicitor/Licensed Conveyancer, the registration officer should follow the instructions set out here before settle.

Process Steps

Additional Information

Manual input of details

Application created in error

Application created in error

Next: Prepare Case and Release on LRS

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