Initial checks
1.1 Check the rejection letter, AN application form and cheque (if applicable) are enclosed.
Scan rejection letter to "O" drive
1.2 Using scan-to-me process, scan rejection letter.
1.3 Click on email attachment and save as follows:
File > Save as > Ros Fileshare (O:) > Production > REG2 > Public > Team 2 > Sasine withdrawal letters > Advance Notices
Ensure that the filename is saved as County and subjects, e.g. ANG 10 High Street Arbroath.
Enter Cool-ICE details
1.4 Select Sasine Returns and Withdrawals.
1.5 Select Sasine Intake.
1.6 Click on Enter and enter the FAS No.from application form.
1.7 Enter County.
1.8 In Deed Type select Advance Notice.
1.9 Enter your initials.
1.10 Enter subjects address.
1.11 Select appropriate rejection reason from PIC list.
Advance Notice Rejection Reason Codes
SI24 – advance notice application not signed
SI25 – advance notice application mandatory fields not completed
SI27 – advance notice application plot cannot be identified
SI28 - advance notice over part application plan not attached
SI29 – advance notice payment requirements not met
1.12 Cheque Returned = Yes and the value, or for DD = No and value left blank.
1.13 In the Comments field, enter further details of rejection reason(s) if necessary.
1.14 Select 'Submit'.
Despatch
1.15 Return rejection letter, AN application form and cheque (if applicable) to submitting agent.