Initial Examination - Joint Recording in Books of Council and Session

Process Steps

Intake officer

1.1 Identify deed(s) to be registered in Books of C & S. 

1.1.1 The agent may include correspondence or a C&S1 form.

1.2 Complete the initial examination intake process steps for the application type as normal. 

1.3 If a C&S1 form has been submitted, check the form has been signed. 

1.4 Pass documentation to intake referral officer. 

Intake referral officer

2.1 Check the correspondence or C&S1 form requesting deed to be registered in Books of C & S.

2.2 Confirm the relevant LR application form(s) has been signed, dated and completed correctly for the application type.

2.3 Confirm the ex facie validity of the deed for the application type.

2.4 Check the subjects have been adequately described in the deed by reference to a valid title number, a full bounding description, an acceptable plan, or deed plan approval number.

2.5 Check closing note on CSR if necessary.

2.6 For any application with a plans element, pass to plans referral officer to confirm if the plan/description within the deed is sufficient to enable the plot and any references to be mapped on date of application and/or that the subjects are co-extensive/part of any title number referred to in the deed and that no part of the plot to be registered competes with an existing registered title.

2.7 If the deed is acceptable, return case with instructions to intake officer.