When an application is rejected, the agent will receive a letter confirming the reason for rejection. If the application was created on LRS and processed through eFin, the letter will also contain details of the UID number(s) to which the original payment applies. The fee is retained by Finance for a limited period of time. If the application is represented and the fee has not been refunded by Finance, the funds can be allocated to the new application created on LRS. The represented application must be accompanied by a copy of the rejection letter providing the details of the UID number(s).

9.1 Follow the appropriate FR, TP, Standard DW or Complex DW initial examination steps to determine the application(s) meets the conditions of registration, and that the UID number(s) can be represented.

9.2 If Finance have been contacted and a response has been received note any instructions provided by Finance.

9.2.1 If the fee retained by Finance is greater than the fee required in respect of the application(s) undergoing registration, the Dummy cheque - UID Number Exists process should be followed.

9.2.2 If the fee retained by Finance is the same as the fee required in respect of the application(s) undergoing registration, the following process should be followed to amend the UID number(s).

Amending the UID numbers

The following process should be used to amend UID numbers after the batch has been posted. If the batch has not been posted, the Amending/Deleting Entries process should be followed.

9.3 In the main menu screen of eFinancials expand the UID Enquiries, Amends & Represents - PROD menu.

9.4 Double click on REGR10 - Reg Amendments Report.

9.5 Enter the UID number to be represented (slashes must be included e.g. DA23/987456/01).

9.6 If the application type or county have changed enter the application type (F, T, D or S) or County number.

9.7 Click on Run to open the PDF document containing details of the new UID number.

UID Error

If an error message appears because the funds are not available, send an email to DummyRequests@ros.gov.uk and do not proceed until a response has been received. If Finance confirm the funds are not available:

i) if the payment method is cheque the application should be rejected, or

ii) if the payment method is direct debit, the the full fee must be collected again (up to a maximum of £200 - refer to team leader if more than £200) and the application processed following the normal eFin process to create the UID number(s).

9.8 Note down the new UID number.

9.9 Double click on REGR05 - Reg. UID Print.

9.10 If using a UID printer, change setting from Browse to Print using the drop down menu.

9.11 Enter the new UID number without any slashes (e.g. DA2398745401).

9.12 Click Run.

9.13 The new UID number will be available for use on LRS after the next transfer (approx. 3-5 minutes) and should be entered into the UID field when creating the application on LRS.

9.14 Score out the original UID number(s) on the application form and backing of deed and add the new UID numbers.

Process Steps

Additional Information

Amending the UID numbers

Next: UID Enquiry

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