Add LRS Information - FR Plans - Non RA - Tenement - External Shared Plots

Process Steps

7.1 If your shared plot application is an FS application, proceed to step 7.3.

7.2 If your shared plot application is an AS application, proceed to step 7.10.

FS Application - Add information to LRS for the shared plot cadastral unit lying outwith the tenement steading

7.3 Open the shared plot application on the LRS.

7.3.1 Open property section workdesk.

7.4 Complete the property section header information for the shared plot cadastral unit.

7.4.1 Select from the picklist to add the type of real right being registered to the Real Right field:

• • Ownership, or
  • Tenancy.

7.4.2 Add the hectarage of the shared plot cadastral unit to the Hectarage field if it is 0.5 hectares or greater than 0.5 hectares, rounding the number up or down to one decimal place.

• Hectarage should not be added to a lease title sheet, only to an ownership title sheet.

7.5 Check that the property description details are correct, and amend if necessary.

• • A shared plot will not normally have a unique postal address with postcode.  Instead, the plot should be described in the same way as any other plot of ground with no postal address.  For example, "...being the common amenity area on the north side of CARSON DRIVE, DALKEITH".
  • An exception to this rule is when the shared plot is shared between two identifiable sharing plots whose postal addresses are known. See Sample Property Section Styles - Shared Plots for examples.

7.5.1 Add the suffix information to the property description.

• • Whenever possible, use the picklist entries available to ensure consistency.
  • The hectarage of the shared plot, if it is 0.5 hectares or greater than 0.5 hectares, is to be rounded up or down to two decimal places.
  • Hectarage should not be added to a lease title sheet, only to an ownership title sheet.

7.6 Add any property section notes that are required.

7.6.1 If the tenement steading cadastral unit is affected by a railway boundary, follow the guidance on when to add a property section note or when to add an LRS Title Note for the legal settler.

7.7 Close property section workdesk and open title workdesk.

 Title notes & plan notes

There are two types of note that can be added in the title workdesk - title notes and plan notes.

The notes from plans to legal should be entered as title notes. The reason for this is that a plan note was a note that was automatically copied through and added to the DMS casenotes, and this function is no longer used with the introduction of the Plan Creator. 

7.7.1 Add all necessary title notes - see Further Guidance on Completing the LRS Title Notes.

• • Use templates if they are available,
  • complete all relevant fields in a template,
  • for any fields that do not affect the plot being registered, either delete that field or add NIL.

7.7.2 Complete the FR Plans Remarks to Legal template.

7.7.3 Complete the Deed Plan References template if plans references other than the extent of the cadastral unit have been added to the cadastral map.

• Use a separate title note for each deed that has supplied plans references.

7.7.4 Complete a Sharing Plot note.

7.7.5 If a right, burden or servitude cannot be mapped but is to be included in the title sheet (see Plans References for Rights, Burdens and Servitudes), add a note to advise the legal settler of this.

7.7.6 Add any other relevant information to the title notes.

7.8 Use the Apply button to save the changes made, Close the title workdesk, and Close the application workdesk.

7.9 Proceed to next process - Complete the Case

AS Application - Add information to LRS for the shared plot cadastral unit lying outwith the tenement steading

7.10 Open the shared plot application on the LRS.

7.10.1 Open property section workdesk.

7.11 Check the property section header information for the shared plot cadastral unit.

7.11.1 Check the Real Right field correctly shows either

• • Ownership, or
  • Tenancy.

7.11.2 Check the hectarage of the shared plot has been correctly entered in the Hectarage field if it is 0.5 hectares or greater than 0.5 hectares, rounding the number up or down to one decimal place.

• Hectarage should not be added to a lease title sheet, only to an ownership title sheet.

7.12 Check the property description of the shared plot cadastral unit in the property section is correct, and amend if necessary.

• • A shared plot will not normally have a unique postal address with postcode.  Instead, the plot should be described in the same way as any other plot of ground with no postal address.  For example, "...being the common amenity on the north side of CARSON DRIVE, DALKEITH".
  • An exception to this rule is when the shared plot is shared between two identifiable sharing plots whose postal addresses are known. See Sample Property Section Styles - Shared Plots for examples.

7.13 Close property section workdesk and open title workdesk.

 Title notes & plan notes

There are two types of note that can be added in the title workdesk - title notes and plan notes.

The notes from plans to legal should be entered as title notes. The reason for this is that a plan note was a note that was automatically copied through and added to the DMS casenotes, and this function is no longer used with the introduction of the Plan Creator. 

7.13.1 Add all necessary title notes - see Further Guidance on Completing the LRS Title Notes.

• • Use templates if they are available,
  • complete all relevant fields in a template,
  • for any fields that do not affect the plot being registered, either delete that field or add NIL.

7.13.2 Complete the FR Plans Remarks to Legal template.

7.13.3 Complete the Deed Plan References template if plans references other than the extent of the cadastral unit have been added to the cadastral map.

• • Use a separate title note for each deed that has supplied plans references.

7.13.4 Complete a Sharing Plot note.

7.13.5 Add any other relevant information to the title notes.

7.14 Use the Apply button to save the changes made, Close the title workdesk, and Close the application workdesk.