Map the Title on the Cadastral Map - FR Plans - Non RA - Tenement - External Common Areas, Transitional Provisions

Process Steps

Map the tenement steading cadastral unit

4.1 Map the tenement steading cadastral unit on the primary ungrouped layer of the cadastral map, referring to the deed(s) for extent, and using an appropriate mapping style.

4.1.1 Take account of the tolerances of the OS map scale. The Check Information button in the Plan Creator allows you to check the accuracy, currency and description of an OS map feature.

4.1.2 If the Keeper already holds an acceptable extent for the tenement steading, this should be used when mapping the tenement steading cadastral unit.

• • If the extent for the tenement steading held by the Keeper differs from that in the extent deed, refer to a referral officer for guidance.

4.1.3 If the Keeper does not already hold an acceptable extent for the tenement steading, refer to the deed for extent when mapping the tenement steading cadastral unit.

4.1.4 The tenement steading extent will normally be mapped with a red edge on the cadastral map, although in some instances with complex shapes, a tint reference may be more appropriate.

4.1.5 The red edge or tint used to show the extent of the tenement steading cadastral unit should be extended to include the extent of the common area that lies outwith the steading.

• • Like all other cadastral units, a tenement steading cadastral unit may be made up of more than one (red edged or tinted) polygon.
  • A separate plans reference for this common area will be mapped on a grouping showing supplementary data.

4.1.6 Where appropriate, follow the mapping style of any PRs.

4.1.7 Ensure that all mapping in the tenement steading cadastral unit is Vector Perfect.

4.2 Where the tenement steading cadastral unit is affected by a railway boundary, follow the guidance on mapping that boundary.

4.3 Where the tenement steading cadastral unit adjoins water, follow the guidance on How to identify natural water boundaries.

4.4 Check the hectarage of the tenement steading cadastral unit using the polygon information in the left hand panel of the Plan Creator, and take a note if it measures 0.5 hectares or greater than 0.5 hectares.

4.5 Only those plans references affecting the whole tenement rather than an individual flat or unit should be mapped on the primary ungrouped layer of the cadastral map.

4.5.1 Check for rights, burdens and servitude rights affecting the whole tenement that are fully described within the following deeds:

• • the DIR and deed for extent (if different from the DIR);
  • any new deed of servitude, deed of real burdens, or deed of conditions that has also been submitted for registration and affects the property described in the DIR; and
  • any document that has been submitted and is referred to in part B of the application form (servitudes question) that defines the extent of a prescriptive servitude.

4.5.2 Incorporate any plans references for such rights, burdens and servitudes into the mapping of the tenement steading cadastral unit. The groupings functionality can be used in complex cases to show some plans references for rights, burdens and servitudes on an Additional Cadastral Map View or Supplementary Data.

4.5.3 If a right, burden or servitude cannot be mapped but is to be included in the title sheet (see Plans References for Rights, Burdens and Servitudes), take a note of this.

4.5.4 Provide a plans reference on the cadastral map for any rights or burdens relating to a particular boundary feature.

4.5.5 If a previously registered servitude exists that affects the tenement steading cadastral unit (noted at step 2.13), check that this is co-extensive with the reciprocal servitude referred to in the deeds within your application.

• • If the existing registered servitude is co-extensive with one that is being mapped as part of the current application, no additional mapping is required.
  • If the existing registered servitude is not co-extensive with one that is being mapped as part of the current application, refer the application to a referral officer for consideration.
  • If the existing registered servitude is not referred to in the current application, refer the application to a referral officer for consideration.

4.6 Ensure that the correct Classifications have been applied to all plans references in your primary ungrouped layer of the cadastral map.

4.7 If there are no plans references to be provided for the extent of the flat, for any exclusive areas, common areas, or rights pertaining to the flat, proceed straight to step 4.11.

Map the supplementary data

4.8 If there are plans references to be provided for the extent of the flat, for any exclusive areas, or any common areas within the tenement steading, these must be mapped in one or more Groupings containing Supplementary Data.

4.8.1  Map the required references, referring to the deed(s) for extent, and using an appropriate mapping style.

4.8.2  Take account of the tolerances of the OS map scale. The Check Information button in the Plan Creator allows you to check the accuracy, currency and description of an OS map feature.

4.8.3  The plans references for the flat and other pertinents will normally be mapped with tints on the supplementary data, although in some complex instances, a mix of tint, edge and hatch references may be more appropriate.

4.8.4  Where appropriate, follow the mapping style of any PRs.

4.8.5  Ensure that all mapping in the grouping(s) is Vector Perfect.

4.9 Check for any other rights, burdens and servitude rights affecting the flat and its pertinents that are fully described within the following deeds:

• • the DIR and deed for extent (if different from the DIR);
  • any new deed of servitude, deed of real burdens, or deed of conditions that has also been submitted for registration and affects the property described in the DIR; and
  • any document that has been submitted and is referred to in part B of the application form (servitudes question) that defines the extent of a prescriptive servitude.

4.9.1 Incorporate any such plans references into the mapping of the supplementary data, using an appropriate mapping style, and taking into account the tolerances of the OS map scale.  The Check Information button in the Plan Creator allows you to check the accuracy, currency and description of an OS map feature.

4.9.2 If a right, burden or servitude cannot be mapped but is to be included in the title sheet (see Plans References for Rights, Burdens and Servitudes), take a note of this.

4.9.3 If a previously registered servitude exists that affects the flat & its pertinents (noted at step 2.13), check that this is co-extensive with the reciprocal servitude referred to in the deeds within your application.

• • If the existing registered servitude is co-extensive with one that is being mapped as part of the current application, no additional mapping is required.
  • If the existing registered servitude is not co-extensive with one that is being mapped as part of the current application, refer the application to a referral officer for consideration.
  • If the existing registered servitude is not referred to in the current application, refer the application to a referral officer for consideration.

4.10  Ensure that the correct Classifications have been applied to all plans references in your grouped layer(s) of the cadastral map.

Final checks

4.11 Do your final checks.

• Do an at a glance shape check.
• Use the Save and Print function in Plan Creator to view how the primary ungrouped title layer and any groupings will display as pdfs - in particular check you are happy with the rendering order of the plans references.

4.12 Save your DCU in Plan Creator.

• Please note, if any references or groupings are hidden, you will not be able save until they are shown again

4.13 Within the Plan Viewer, search for and display your DCU. 

4.13.1 In the right hand panel, enter the application number associated with your DCU and Approve the plan.