Add/Check Seed Point and Pre-Map on DMS - FR Plans Ident and PI

Process Steps

2.1 Open the /wiki/spaces/2ARM/pages/64455073 and select the FR application.

2.1.1 The DMS will alert the user if the title has been mapped. A pre-mapped application should be viewed on DMS but should not be taken on.

2.2 Determine if the address details have resulted in Auto PI or whether Manual PI is necessary.

2.2.1 If Auto PI has occurred the address details will have resulted in a hit on DMS and the seed point will have been automatically dropped.

2.2.2 If the address details have not resulted in a hit on DMS then a seed point will need to be added manually.

2.2.3 If the application has been pre-mapped the seed point and the extent of the plot will have been added to DMS.

Auto PI

2.3 View the seed point on the DMS map and check the deed for extent to determine the seed point is in the correct position.

2.4 Click on/wiki/spaces/2ARM/pages/64455340.

2.5 Click on Search and then List All and then Display All.

2.6 Click on the /wiki/spaces/2ARM/pages/64455340 button and in the 'Index Entries' screen click on Point.

2.7 Click on the plot on the DMS map to view the information which may be relevant to the plot.

2.8 Identify if the plot forms part of a research area and consider any other information that may be relevant to the plot.

2.9 Identify any further relevant information and examine the extent deed and adjust the seed point position if necessary using the /wiki/spaces/2ARM/pages/64455283 button.

2.10 If appropriate, for a large or irregularly shaped plot provisionally map the extent of the plot with a red hatch on the index map - see Further Guidance on Manual Ident.

• Carry out an index map search on the reports layer to see if an extent has been plotted that may be used to help the ident/mapping process.

2.11 Exit the index search.

2.12 Click on the /wiki/spaces/2ARM/pages/64455267 button and then on the seed point to centre the seed point on the screen.

2.13 Click on the /wiki/spaces/2ARM/pages/65831078 button, /wiki/spaces/2ARM/pages/64455077 the application, and then /wiki/spaces/2ARM/pages/64455077 the application. 

Manual PI

2.14 Examine the documents to identify the approximate position of the plot.

• Check deeds and application form(s) for any additional address details
• Check deed plan for any map references or identifiable features (for example, another property or a road name)
• Check Plan Viewer for any local identifiable features (for example, another property or a road name)
• Check gridfinder spreadsheet for maptile number
• Check LRS and identify if any nearby plots have been registered
• Check any other documents in the application that may contain further information
• Refer if unable to determine the location of the plot from the resources available.

2.15 Enter the appropriate details (for example, the maptile number, address or title number of nearby plot) in the Manual PI form screen on DMS. The DMS will open at the approximate area.

2.16 Examine the deed for extent and identify the plot position on DMS.

2.17 Click on/wiki/spaces/2ARM/pages/64455340.

2.18 Click on Search and then List All and then Display All.

2.19 Click on the /wiki/spaces/2ARM/pages/64455340 button and in the 'Index Entries' screen click on Point.

2.20 Click on the plot on the DMS map to view the list of information which may be relevant to the plot.

2.21 Identify if the plot forms part of a research area and consider any other information that may be relevant to the plot.

2.22 Identify any further relevant information.

2.23 If appropriate, for a large or irregularly shaped plot provisionally map the extent of the plot with a red hatch on the index map - see Further Guidance on Manual Ident.

• Carry out an index map search on the reports layer to see if an extent has been plotted that may be used to help the ident/mapping process.

2.24 Exit the index search.

2.25 Click on the /wiki/spaces/2ARM/pages/64455283 button and left click on the correct position to drop the seed point.

2.25.1 If no OS detail is available determine if the approximate position of the plot can be identified and drop the seed point.

2.25.2 If the detail available is insufficient to determine the approximate position of the plot, refer.

2.26 Click on the /wiki/spaces/2ARM/pages/64455267 button and then on the seed point to centre the seed point on the screen.

2.27 Click on the /wiki/spaces/2ARM/pages/65831078 button, /wiki/spaces/2ARM/pages/64455077 the application, and then /wiki/spaces/2ARM/pages/64455077 the application. 

Pre-Map Case

2.28 View the cadastral map on DMS. Do not take on the application in DMS as this will create an unauthorised version of the cadastral unit plan.

2.29 Examine the extent deed and check the extent, the seed point position and any other relevant details are correct on DMS.

2.29.1 If there are any inconsistencies, the category should be changed on LRS to 1 and released to Plans Settle.

2.29.2 If the details are correct, the application should be categorised as normal on LRS and released to Legal Settle.