Map the Title on the Cadastral Map - TP Plans - Cat A - sharing plots

Process Steps

Map the sharing plot TP cadastral unit

4.1 Map the sharing plot TP cadastral unit following in the parent title mapping instructions. Refer to the deed for extent, and take into account the tolerances of the OS map scale.

4.1.1 Check Part B of the Application for Registration form to see if the question "If the extent of the plot has been delineated on the cadastral map as part of an advance notice please provide the advance notice number" has been answered. If an advance notice was submitted for the deed being registered, the extent of the advance notice on the Index Map may be used to help the mapping process.

4.1.2 If the subjects are affected by Development Plan Approval (DPA) the plotted detail shown on the DPA index layer may be used to help the mapping process provided it agrees with the extents shown in the deed for extent.

4.1.3 Where the sharing plot TP cadastral unit requires only a single plans reference, map with a red edge.

4.1.4 Where the sharing plot TP cadastral unit requires more than one plans reference, consider mapping using the tinting method.

4.1.5 Where appropriate, follow the mapping style of any PRs from the parent title.

4.1.6 Follow any parent title instructions on assigning existing supplementary plans.

 4.1.7 If any references are to be brought forward from the parent title, incorporate these into the mapping of the sharing plot TP cadastral unit.

4.1.8 If a plan is included with an attached dealing, incorporate this into the mapping of the sharing plot TP cadastral unit.

4.1.9 Ensure that all mapping in the sharing plot TP cadastral unit is Vector Perfect.

4.1.10 If there are any mapping queries, refer to a referral officer.

4.2 Check the DIR and the deed for extent for rights, burdens and servitude rights that are fully described within those deeds.

4.2.1 Incorporate any plans references for such rights, burdens and servitudes into the mapping of the sharing plot TP cadastral unit.

4.2.2 If a right, burden or servitude cannot be mapped but is to be included in the title sheet (see Plans References for Rights, Burdens and Servitudes), take a note of this.

4.2.3 Provide a plans reference for any rights or burdens relating to a particular boundary feature.

4.3 Copy to the /wiki/spaces/2ARM/pages/65831198 any extents or plans references that will also need to be shown on the parent title.

4.4 Check the hectarage of the sharing plot TP cadastral unit using the/wiki/spaces/2ARM/pages/65831239, and take a note if it measures 0.5 hectares or greater than 0.5 hectares.

4.5 /wiki/spaces/2ARM/pages/64455077 the sharing plot TP on the DMS.

Map the parent title cadastral unit

4.6 Open the parent title on the DMS using the /wiki/spaces/2ARM/pages/64455073.

4.7 From the/wiki/spaces/2ARM/pages/65831198, paste in any extents that are being copied from the sharing plot TP.

4.8 Following the parent title mapping instructions, choose the most appropriate method for referencing the removal of the sharing plot TP:

• Positive mapping style where the extent of the parent title cadastral unit is restricted to remove the extent of the sharing plot TP cadastral unit - proceed to step 4.9.
• Green-out mapping style where the extent of the parent title cadastral unit remains the same and the extent of the sharing plot TP cadastral unit is referenced by edging & numbering in green - proceed to step 4.10.

4.9 If a positive mapping style is being used, amend the mapping of the parent title cadastral unit to exclude the extent of the sharing plot TP cadastral unit.

4.9.1 Incorporate any other references from the sharing plot TP into the mapping of the parent title cadastral unit, and take a note of the references used for these.

4.9.2 Ensure that all mapping in the parent title cadastral unit is Vector Perfect.

4.9.3 Check the hectarage of the new extent of the parent title cadastral unit using the/wiki/spaces/2ARM/pages/65831239, and take a note if it measures 0.5 hectares or greater than 0.5 hectares.

• • If the parent title cadastral unit was previously 0.5 hectares or greater than 0.5 hectares, and has now been reduced in area to less than 0.5 hectares, take a note to remind yourself to have the hectarage removed from the property section of the title sheet.

4.9.4 Update either (i) the DMS case notes using /wiki/spaces/2ARM/pages/62685218 in the /wiki/spaces/2ARM/pages/62292068, or (ii) the L53 held in the shared drive, for the parent title  cadastral unit to incorporate any new or amended plans references, and to update the hectarage.

4.9.5 Proceed to step 4.11.

4.10 If the green-out mapping style is being used, the extent of the sharing plot TP cadastral unit should be edged and numbered in green on the parent title cadastral unit.

4.10.1 Check the DMS case notes/L53 for the parent title cadastral unit and allocate the next removal number to the green-out for the sharing plot TP cadastral unit.

4.10.2 Incorporate any other references from the sharing plot TP into the mapping of the parent title cadastral unit, and take a note of the references used for these.

4.10.3 Update either (i) the DMS case notes using /wiki/spaces/2ARM/pages/62685218 in the /wiki/spaces/2ARM/pages/62292068, or (ii) the L53 held in the shared drive, for the parent title cadastral unit to show the next removal number to be used.

4.10.4 Update the DMS case notes using /wiki/spaces/2ARM/pages/62685218 in the /wiki/spaces/2ARM/pages/62292068 for the parent title cadastral unit to incorporate any new or amended plans references.

4.10.5 Ensure that all mapping in the parent title cadastral unit is Vector Perfect.

4.11 Copy to the /wiki/spaces/2ARM/pages/65831198 any references from the parent title that are also required to be shown on the sharing plot TP cadastral unit.

4.12 Do your final checks.

• Ensure the /wiki/spaces/2ARM/pages/65831224 corresponding to the /wiki/spaces/2ARM/pages/64455329 has been selected before closing & authorising.
  • If essential title detail is not visible when the print scale is set to the corresponding OS base scale, consideration may be given to setting the print scale to a larger scale. A title note must be added to the LRS recording the decision.
  • Many large titles do not transfer over well to ScotLIS due to the number of print pages involved; the multi-part plan option should be used to reduce the number of pages. Although there are several reasons that sometimes lead to a failure to transfer a plan over, as a rule of thumb, where the print exceeds 72 pages, it is likely it will not transfer over correctly.
• Do an at a glance shape check.
• Ensure that all mapping in the parent title cadastral unit is Vector Perfect.

4.13 /wiki/spaces/2ARM/pages/64455077 the parent title cadastral unit on the DMS.

• There is no need to do a print of the parent title cadastral unit at this time as one will be printed after the shared plot cadastral unit has been removed.

Complete the mapping of the TP cadastral unit

4.14 Open the sharing plot TP on the DMS using the /wiki/spaces/2ARM/pages/64455073.

4.15 From the/wiki/spaces/2ARM/pages/65831198, paste in any extents that are being copied from the parent title.

4.15.1 Incorporate the references from the parent title into the mapping of the sharing plot TP cadastral unit, and take a note of the references used for these.

4.15.2 Always ensure that any tints or other references pasted onto the cadastral map do not obscure or conflict with references that are already shown.

4.16 Check for any map updates that have been imported since the sharing plot TP cadastral unit was mapped:

• this is particularly important if the TP & parent title cadastral units are not being mapped & authorised on the same day.

4.17 Complete the DMS case notes & tenure using /wiki/spaces/2ARM/pages/62685218 in the /wiki/spaces/2ARM/pages/62292068.

4.17.1 Add tenure details.

4.17.2 Add the postal address or clear description of the land contained in the cadastral unit.

4.17.3 Add any other relevant information to the case notes - see Further Guidance on Completing the Plans Casenotes.

4.17.4 Ensure you add a note of the cadastral unit number(s) of the shared plot title sheet(s) to the case notes with a description of the common ownership.

• • for example "With a 1/30 share in the amenity area in shared plot cadastral unit ELN78575"

4.18 Do your final checks.

• Ensure the /wiki/spaces/2ARM/pages/65831224 corresponding to the /wiki/spaces/2ARM/pages/64455329 has been selected before closing & authorising.
  • If essential title detail is not visible when the print scale is set to the corresponding OS base scale, consideration may be given to setting the print scale to a larger scale. A title note must be added to the LRS recording the decision.
• Do an at a glance shape check.
• Ensure that all mapping in the sharing plot TP cadastral unit is Vector Perfect.

4.19 /wiki/spaces/2ARM/pages/64455077 the TP cadastral unit on the DMS.

4.20 /wiki/spaces/2ARM/pages/64455258 the cadastral unit on the DMS and /wiki/spaces/2ARM/pages/65142981 off a plan showing the full extent of the cadastral unit for the legal settler.

• although title plans are no longer created and issued by RoS for cases received under the 2012 Act (instead they are replaced by an extract or plan copy of part of the cadastral map), you should use the Title Plan setting on the DMS to print out the cadastral unit for the legal settler.
• Many large titles do not transfer over well to ScotLIS due to the number of print pages involved; the multi-part plan option should be used to reduce the number of pages. Although there are several reasons that sometimes lead to a failure to transfer a plan over, as a rule of thumb, where the print exceeds 72 pages, it is likely it will not transfer over correctly.
• If supplementary plans have been assigned to the TP, use the /wiki/spaces/2ARM/pages/62685229 option in the /wiki/spaces/2ARM/pages/62292131 to batch print both the cadastral unit and the supplementary plan(s).