Prepare for Mapping - TP Plans - Cat A - Tenement

Process Steps

Make preparations for mapping

2.1 Open the TP application on the DMS using the /wiki/spaces/2ARM/pages/64455073.

• check the TP is linked to the correct parent title.

2.2 Check if there is OS detail on the DMS for the area being registered.

2.2.1 If there is OS detail on the DMS for the area currently being registered, briefly compare the detail shown on the deed plan with the OS detail on the DMS.

2.2.1.1 If they are similar, proceed to step 2.3.

2.2.1.2 If the deed plan suggests that there may be newer OS detail that is significantly different from the version on the DMS (for example, the site has been redeveloped), check the Plan Viewer (PV) to see if it contains the newer OS detail for the area.

2.2.1.3 If the PV does contain the newer OS detail, contact mapbase maintenance to request the map tile is prioritised and released into the DMS.

2.2.1.4 If the PV does not contain newer OS detail, the assumption is that RoS do not hold the detail and the application may need to be referred to a referral officer to consider how the application should be mapped.

2.2.2 If there is no OS detail on the DMS for the area currently being registered, check the Plan Viewer (PV) to see if it contains the OS detail for the area.

2.2.2.1 If the PV does contain the OS detail, contact mapbase maintenance to request the map tile is prioritised and released into the DMS.

2.2.2.2 If the PV does not contain new OS detail, the assumption is that RoS do not hold the detail.

2.2.2.3 Search the index layer to see if the cadastral unit has been plotted on the DPA index layer.

• • • If DPA exists, consider any mapping instructions provided in the casenotes and copy the extent of the plot to the clipboard if it agrees with the extent of the plot shown on the deed plan.
    • If DPA exists, but the extent of the plot in the deed differs from the index layer extent, refer to a the DPA team.

2.2.2.4 If there is no DPA and the PV does not contain new OS detail, the application should be referred to a referral officer to consider for rejection if it cannot be mapped from the surrounding detail.

2.3 Check the seed point for the TP is correctly positioned within the tenement steading cadastral unit, and re-position if necessary using the /wiki/spaces/2ARM/pages/64455283.

2.4 Use the /wiki/spaces/2ARM/pages/64455329 and check the base scale of the Ordnance Survey (OS) map.

2.5 Check the Application for Registration form - Part B to see if the question "If a plans pre-registration report has been issued by the Keeper in connection with this application, please quote the report number" has been answered.

2.5.1 If a report number has been provided on the form, check the casebag to see if a copy has been supplied as this may contain useful information about the extent of the property, common areas, etc. If you are in doubt about how you should proceed after reading a report, refer to a referral officer for guidance.

2.5.2 In all applications, carry out an index map search on the reports layer to see if an extent has been plotted that may be used to help the mapping process.

2.6 Check the Application for Registration form - Part B to see if the question "Has all or part of the plot of ground been delineated on the cadastral map?" has been answered.

2.6.1 If the answer is Yes, take a note if a cadastral unit or title number has been provided as this may be a previous registration PR of a flat or unit within the tenement.

2.7 Read any correspondence that is included in the casebag in case it has an impact on the mapping of the property.

• If you are in doubt about how you should proceed after reading the correspondence, refer to a referral officer for guidance.

Search the index map

2.8 To ensure a thorough interrogation of the index layer has been done you will need to complete an index map search on the DMS using the /wiki/spaces/2ARM/pages/64455340 and also complete an index map search using the PV. Completing an index map search on the PV will ensure any Draft Cadastral Units (COF indexes) created by reports are take into account.

2.9 View the tenement steading parent title on the index map:

• • The parent title will previously have been set up as the title sheet for the tenement, and the tenement steading cadastral unit will have been mapped on the cadastral map. All flats in this tenement will form part of the tenement steading cadastral unit, and will be removed from the title sheet of the parent title.
  • If the tenement steading extent in your TP differs from the tenement steading cadastral unit extent in the parent title, refer to a referral officer for consideration.

2.10 View the DMS casenotes/L53 for the parent title held in the shared drive and take a note of any mapping instructions that affect your TP.

• If any parent title instructions exist that relate to using existing supplementary plans, take a note of these.

2.11 Check the parent title for plans references.

• Look at the DMS casenotes/L53 for the parent title held in the shared drive to find out what the references are for; and
• if they need to be shown on the TP, take a note of them.

2.12 Check if the cadastral unit being registered is affected by a CIL (Community Interest in Land) entry on the DMS index layer. 

• If it is affected, refer the application to a senior adviser who will check the application against the entry in the RCIL (Register of Community Interest in Land).

2.13 Check if the cadastral unit being registered is affected by a TPO (Tree Preservation Order) entry on the DMS index layer. If it is affected, take a note of the TPO number and any mapping instructions.

2.14 Check for previously registered flats (PRs) from the parent title.

2.14.1 Take a note of the title numbers of those PRs.

2.14.2 Check for any PRs that include part of the flat (and its pertinents) being registered.