Property Section Styles in the Title Sheet

General

After completing the mapping of a cadastral unit, the plans officer will complete the first part of the property section of the title sheet by entering a description of the subjects in the LRS.  By following the guidelines in this section, and in indexing guidelines, title sheets will be created in a consistent style, and maximum use will be made of the address gazetteer.

The prefix field should always begin with the word "Subjects". In addition, for 2012 Act titles, the prefix field should always contain the cadastral unit number of the plot registered within that title sheet (or of the tenement steading cadastral unit in flatted properties). Template prefix entries are available in a picklist and should be used whenever possible to ensure consistency.

For more examples of property section styles for particular property types (for example, garages, plots of ground, electricity sub-station sites, etc), please see the Indexing Guidelines section.

Property section content

Picklists in the LRS

The template entries in the LRS picklists should be used whenever possible to ensure a consistent style of property description in title sheets.

Using postcodes

There will be instances when the subjects being described do not comprise an actual property with a postcode (& UPRN in the gazetteer), but are being described as being (for example) "at" or "to the rear of" that property. A common example is when a piece of ground is bought by the owners of a house as additional garden ground and is registered with its own cadastral unit and title sheet. In examples such as those, the full gazetteer entry with postcode & UPRN should not be used; instead the address should be manually entered, omitting the postcode. This is done this way to prevent the double use of postcodes & UPRNs which can cause problems for our data management and reporting.

Properties that form part of developments

There will often be occasions where a plans reference is required for the extent of a development, Deed of Conditions, etc (for example, when instructed to bring forward the RA extent). However, it is no longer appropriate to describe your cadastral unit as being within that larger edge in the property description.

More details

1979 Act style property description	2012 Act style property description for the same property

1979 Act style property description	2012 Act style property description for the same property
Subjects 14 LODENEIA PLACE, GOREBRIDGE EH23 3AA within the land edged red on the Title Plan being the house tinted pink on the said plan	Subjects cadastral unit MID 52634 14 LODENEIA PLACE, GOREBRIDGE EH23 3AA edged red on the cadastral map
Open	Open
The house plot is tinted pink and is described as being within the land edged red. The red edge is the extent of the development defined in, for example, a deed of conditions.	The cadastral unit being registered is the house so this has been edged red on the cadastral map and is what is described in the property description. In the example, it has been described as edged red, although it may be more appropriate to tint it pink depending on your application. A plans reference will still be required for the extent of the deed of conditions, however a different colour of edge should be used (use brown as the first preference) to avoid confusion with cadastral units. The (brown) edge for the deed of conditions will only be referred to in the title sheet at those points where the legal settler needs to refer to that extent. The RA instructions should be updated when the first 2012 Act application is processed to include instructions for 2012 Act titles as well as retaining the instructions for 1979 Act titles. Refer the application to your referral officer for consideration if your application is the first 2012 Act application from an RA that includes mapping instructions.