General

After completing the mapping of a cadastral unit, the plans officer will complete the first part of the property section of the title sheet by entering a description of the subjects in the LRS. By following the guidelines in this section, and in indexing guidelines, title sheets will be created in a consistent style, and maximum use will be made of the address gazetteer.

Although the deed is the main source of information regarding the address of the property being registered, the application form may also contain additional address information that will help in getting a match with a gazetteer entry - see Addressing guidance page for more help with getting a match in the gazetteer.

The prefix field should always begin with the word "Subjects". In addition, for 2012 Act titles, the prefix field should always contain the cadastral unit number of the plot registered within that title sheet (or of the tenement steading cadastral unit in flatted properties). Template prefix entries are available in a picklist and should be used whenever possible to ensure consistency.

Useful links

Addressing guidance

Property Indexing Guidelines

House and street names on the cadastral map

Mapping Styles & Plans References on the Cadastral Map

For more examples of property section styles for particular property types (for example, garages, plots of ground, electricity sub-station sites, etc), please see the Indexing Guidelines section.

Property section content

Prefix

Prefix - The prefix field should always begin with the word Subjects. In addition, for 2012 Act titles, the prefix field should always contain the cadastral unit number of the plot registered within that title sheet (or of the tenement steading cadastral unit in flatted properties). Template prefix entries are available in a picklist and should be used whenever possible to ensure consistency.

Address

Address - The address section must contain, where applicable: the postal number or house name; the street name: the locality (if any); the town; and the postcode. See the indexing guidelines for full details of completing the address section for plots with and without postal addresses.

Suffix

Suffix - The suffix will field contain a reference to the cadastral map (in some tenement descriptions, this reference will be contained in the prefix field), a description of any areas in the exclusive ownership of the property owner, and a note of the area measurement where it measures 0.5 hectares or greater than 0.5 hectares.

The suffix field of the property section must always contain some text, otherwise the LRS will not permit the application to be completed & despatched - this is a built-in safety measure to make sure no title sheet is accidentally completed with a missing property section. In the very rare occasion where both (1) there is no "together with...." text being added after the property description; and (2) the agreed style of property description does not add text to the suffix field (for example, tenement examples 1.1 & 2.1), it will be necessary to amend the property description to include text in the suffix box. Refer to a referral officer for guidance on how to amend the description. Please note, adding only a full stop to the suffix box is not sufficient and causes problems for various reports run on the LRS.

Picklists in the LRS

The template entries in the LRS picklists should be used whenever possible to ensure a consistent style of property description in title sheets.

Prefix picklist

Suffix picklist

Using postcodes

There will be instances when the subjects being described do not comprise an actual property with a postcode (& UPRN in the gazetteer), but are being described as being (for example) "at" or "to the rear of" that property. A common example is when a piece of ground is bought by the owners of a house as additional garden ground and is registered with its own cadastral unit and title sheet. In examples such as those, the full gazetteer entry with postcode & UPRN should not be used; instead the address should be manually entered, omitting the postcode. This is done this way to prevent the double use of postcodes & UPRNs which can cause problems for our data management and reporting.

Properties that form part of developments

There will often be occasions where a plans reference is required for the extent of a development, Deed of Conditions, etc (for example, when instructed to bring forward the RA extent). However, it is no longer appropriate to describe your cadastral unit as being within that larger edge in the property description.

More details

1979 Act style property description	2012 Act style property description for the same property
Subjects 14 LODENEIA PLACE, GOREBRIDGE EH23 3AA within the land edged red on the Title Plan being the house tinted pink on the said plan	Subjects cadastral unit MID 52634 14 LODENEIA PLACE, GOREBRIDGE EH23 3AA edged red on the cadastral map

The house plot is tinted pink and is described as being within the land edged red. The red edge is the extent of the development defined in, for example, a deed of conditions.	The cadastral unit being registered is the house so this has been edged red on the cadastral map and is what is described in the property description. In the example, it has been described as edged red, although it may be more appropriate to tint it pink depending on your application. A plans reference will still be required for the extent of the deed of conditions, however a different colour of edge should be used (use brown as the first preference) to avoid confusion with cadastral units. The (brown) edge for the deed of conditions will only be referred to in the title sheet at those points where the legal settler needs to refer to that extent. The RA instructions should be updated when the first 2012 Act application is processed to include instructions for 2012 Act titles as well as retaining the instructions for 1979 Act titles. Refer the application to your referral officer for consideration if your application is the first 2012 Act application from an RA that includes mapping instructions.

Sample property sections

Non-tenement properties

Tenement properties

Shared plots

Leases & sub-leases

Minerals

Salmon Fishings

Seabed

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