Map the Title on the Cadastral Map - TP Plans - Tenement First Removal - Sharing Plots

Process Steps

Map the tenement steading in the TP application for the flat - the TP application is the sharing plot application

9.1 Map the extent of the tenement steading in the TP application, referring to the deed for extent, and taking into account the tolerances of the OS map scale.

9.1.1 The extent of the tenement steading should be co-extensive with the extent of the cadastral unit for the tenement steading parent title (unless the 25 metre rule has been applied at step 8.4.2).

9.1.2 The tenement steading extent will normally be mapped with a red edge on the cadastral map.

9.1.3 If any references are to be brought forward from the parent title, incorporate these into the mapping of the tenement steading in the TP.

9.1.4 Ensure that all mapping in the TP cadastral unit is Vector Perfect.

9.2 Check the hectarage of the tenement steading using the/wiki/spaces/2ARM/pages/65831239, and take a note if it measures 0.5 hectares or greater than 0.5 hectares.

9.3 Only those plans references affecting the whole tenement rather than an individual flat or unit should be mapped on the cadastral map

9.3.1 Check the DIR and the deed for extent for rights, burdens and servitude rights affecting the whole tenement that are fully described within those deeds.

9.3.2 Incorporate any plans references for such rights, burdens and servitudes into the mapping of the TP on the cadastral map.

9.3.3 If a right, burden or servitude cannot be mapped but is to be included in the title sheet (see Plans References for Rights, Burdens and Servitudes), take a note of this.

9.4 Close the TP application on the DMS.

9.5 If there are no plans references to be provided for the extent of the flat, for any exclusive areas, common areas, or rights pertaining to the flat, proceed straight to step 9.12.

Map the supplementary data

9.6 If there are plans references to be provided for the extent of the flat, or for any exclusive areas, common areas, or rights pertaining to the flat that fall within the tenement steading cadastral unit, map these in the SPL index entry you have already created at step 8.4.4 to contain the supplementary data to the title sheet.

9.6.1 The plans references to be included in the supplementary data should be taken from the DIR and the deed for extent.

9.6.2 Take into account the tolerances of the OS map scale.

9.6.3 The plans references to be included in the supplementary data should be mapped using the tinting method.

9.6.4 Ensure that all mapping in the cadastral unit is Vector Perfect.

9.7 Check the DIR and the deed for extent for rights, burdens and servitudes affecting the flat and its pertinents that are defined on the deed plan.

9.7.1 Incorporate any such plans references into the mapping of the supplementary data, taking into account the tolerances of the OS map scale.

9.7.2 If a right, burden or servitude cannot be mapped but is to be included in the title sheet (see Plans References for Rights, Burdens and Servitudes), take a note of this.

9.8 Complete the case notes for the supplementary data using the Modify Index Entry option in the Syntegra forms.

9.8.1 Add the postal address or a clear description of the flat or unit being registered.

9.8.2 Add any other relevant information to the case notes - see Further Guidance on Completing the Plans Casenotes.

9.9 /wiki/spaces/2ARM/pages/64455077 the SPL index entry being used to show the supplementary data to the title sheet.

9.10 Assign the SPL index entry to the flat TP application.

9.10.1 Re-open the flat TP application on the DMS using the /wiki/spaces/2ARM/pages/64455073.

9.10.2 /wiki/spaces/2ARM/pages/63832373 using the option in the /wiki/spaces/2ARM/pages/62292135.

9.11 Close the flat TP application on the DMS.

Map the parent title cadastral unit

• The parent title has already been set up as the tenement steading cadastral unit and title sheet (under exception of any flats or units previously transferred out and registered).
• No plans references are required in the parent title for the removal of the flat, common areas or exclusive areas.  Therefore, there will be no requirement to amend the mapping of the parent title when removing the flat being registered, unless there is a reference being added for rights, burdens and servitude rights affecting the whole tenement. Otherwise, only the casenotes on the DMS need to be amended, and title notes added to the LRS giving the legal settler information on the actions taken.

9.12 Open the parent title on the DMS using the /wiki/spaces/2ARM/pages/64455073.

9.13 Update either (i) the DMS case notes using Maintain Title Details in the Syntegra forms, or (ii) the L53 held in the shared drive, for the parent title cadastral unit.

9.13.1 Incorporate any new or amended plans references.

9.13.2 Create or add to the list of flats that have been removed from the parent title.

9.13.3 Add mapping instructions for future TPs of a similar style.

9.14 Do your final checks.

• Ensure the print scale corresponding to the OS base map scale has been selected before closing & authorising.
  • If essential title detail is not visible when the print scale is set to the corresponding OS base scale, consideration may be given to setting the print scale to a larger scale. A title note should be added to the LRS recording the decision.
• Do an at a glance shape check.
• Ensure that all mapping in the parent title cadastral unit is Vector Perfect.

9.15 /wiki/spaces/2ARM/pages/64455077 the parent title cadastral unit on the DMS.

9.16 View the parent title cadastral unit on the DMS and print off a plan showing the full extent of the tenement steading cadastral unit for the legal settler.

• although title plans are no longer created and issued by RoS for cases received under the 2012 Act (instead they are replaced by an extract or plan copy of part of the cadastral map), you should use the Title Plan setting on the DMS to print out the cadastral unit for the legal settler.
• if there are further TPs being settled at the same time, do not print out the parent title cadastral unit until all the TPs are mapped & referenced on it.
• If supplementary plans have been previously assigned to the parent title, use the Select title version to print option in the Syntegra Title Admin menu to batch print both the cadastral unit and the supplementary plan(s).

9.17 Complete:

• Transfer list
• Manual PI spreadsheet
• First removal spreadsheet.

Complete the mapping of the TP application for the flat

9.18 Open the TP for the flat (the sharing plot) on the DMS using the case take-on button.

9.19 Check for any map updates that have been imported since the TP was mapped:

• this is particularly important if the TP & parent title cadastral units are not being mapped & authorised on the same day.

9.20 Complete the DMS case notes & tenure using Maintain Title Details in the Syntegra forms.

9.20.1 Add tenure details.

9.20.2 Add the postal address or clear description of the property contained in the TP.

9.20.3 Add any other relevant information to the case notes - see Further Guidance on Completing the Plans Casenotes.

9.20.4 If supplementary data to the title is being shown on a plan, make sure you add a case note referring the viewer to the SPL index entry containing the supplementary data.

9.20.5 Ensure you add a note of the cadastral unit number(s) of the shared plot title sheet(s) to the case notes with a description of the common ownership.

• • for example "With a 1/30 pro indiviso share in the common amenity area in shared plot cadastral unit ELN78575"

9.21 Do your final checks.

• Ensure the print scale corresponding to the OS base map scale has been selected before closing & authorising.
  • If essential title detail is not visible when the print scale is set to the corresponding OS base scale, consideration may be given to setting the print scale to a larger scale. A title note should be added to the LRS recording the decision.
• Do an at a glance shape check.
• Ensure that all mapping in the TP is Vector Perfect.

9.22 /wiki/spaces/2ARM/pages/64455077 the TP for the flat on the DMS.

9.23 View the cadastral unit on the DMS and print off a plan showing the full extent of the TP cadastral unit for the legal settler.

• although title plans are no longer created and issued by RoS for cases received under the 2012 Act (instead they are replaced by an extract or plan copy of part of the cadastral map), you should use the Title Plan setting on the DMS to print out the cadastral unit for the legal settler.
• If supplementary data has been created and assigned to the TP, use the Select title version to print option in the Syntegra Title Admin menu to batch print both the cadastral unit and the plans showing the supplementary data to the title sheet.