Examine Contents of Casebag - TP Plans - Tenement First Removal

Process Steps

Additional Information

Determine if contents of casebag are acceptable


2.1 Ensure the deeds enclosed correspond with the inventory (if completed).

  • If a deed that is ticked as submitted by Intake is not in the case bag, refer to your team leader to instigate a search for the missing deed.


2.2 Identify and examine the deed inducing registration (DIR) of the lead application and all other applications of a similar style of TP (this can be done through BoPs if necessary).

 DIR

The deed inducing registration is the deed that has been presented for registration. This will be the deed referred to on the registration form.


2.3 Identify the deed for extent. This will either be:

  • the DIR, or
  • very rarely in TPs, a previously recorded deed (or deeds) that defines the extent of the property to be registered.

2.3.1 The deed for extent can be identified by:

    • reading the DIR, and
    • checking Part B of the Application for Registration form to see if the question "Do the deeds submitted in support of this application include a plan or full bounding description identifying the extent of the plot to be registered?" has been answered. If the answer is Yes, details of the deed, or deeds, for extent should have been provided on the form.

2.3.2 If the deed for extent is not the DIR, check it has been submitted.


2.4 Does the Keeper already hold an acceptable extent for the tenement steading?

2.4.1 If the answer is yes, proceed to step 2.5.

2.4.2 Where no plan is attached to the deed for extent, check if the deed for extent, DIR or the Application for Registration narrates a Development Plan Approval (DPA) number.  Take a note of the DPA number.

2.4.3 If the answer is no, and DPA does not exist, does the application contain sufficient information for the keeper to identify the extent of the tenement steading?

    • This may be by way of an acceptable plan or a full bounding description of the tenement steading being submitted with the application; or
    • the deeds submitted with the application, taken together with the mapping of any PRs in the tenement block, may provide sufficient information for the keeper to derive an acceptable tenement steading extent.

2.4.4  If the answer to 2.4.3 is yes, proceed to step 2.5.

2.4.5 If the answer to 2.4.3 is  no, the application should be considered for rejection.


2.5 Does the deed for extent contain an acceptable description of the individual flat?


2.6 If a deed plan is attached to the deed for extent, do the references in the text of the deed for extent correspond with details on the deed plan?

    • If there is a plans reference in the text of the deed for extent that is not clearly shown on the deed plan, the application should be rejected.
    • If there is a plans reference on the deed plan that is not referred to in the text of the deed for extent, the reference on the plan can be ignored and the application should not be rejected.


2.7 If an attached dealing is included along with the case, check contents to see if there is an additional deed plan that affects the property to be registered.

  • Check the deed plan in the attached dealing is an acceptable plan for registration or refers to the same DPA number.

2.8 Examine any Standard Securities or Deeds of Restriction to ensure any plans or verbal descriptions are co-extensive with the property being registered.

  • If they are not co-extensive, take a note of this as a reference will have to be provided on the cadastral map or in the title sheet.



Check the OS basemap and search the index map


2.9 View the OS map of the area around the tenement on the DMS


2.10 Check if there is OS detail on the DMS for the tenement steading that is to be mapped.

2.10.1 If there is OS detail on the DMS for the area currently being registered, briefly compare the detail shown on the deed plan with the OS detail on the DMS.

2.10.1.1 If they are similar, proceed to step 2.11.

2.10.1.2 If the deed plan suggests that there may be newer OS detail that is significantly different from the version on the DMS (for example, the site has been redeveloped), check the Plan Viewer (PV) to see if it contains the newer OS detail for the area.

2.10.1.3 If the PV does contain the newer OS detail, contact mapbase maintenance to request the map tile is prioritised and released into the DMS.

2.10.1.4 If the PV does not contain newer OS detail, the assumption is that RoS do not hold the detail and consideration will have to be given on whether the tenement steading extent can be mapped or whether the TP application for the flat needs to be rejected as it cannot be accurately mapped from surrounding detail, etc.

2.10.2 If there is no OS detail on the DMS for the area currently being mapped, check the Plan Viewer (PV) to see if it contains the OS detail for the area.

2.10.2.1 If the PV does not contain newer OS detail, the assumption is that RoS do not hold the detail.

2.10.2.2 If the PV does contain the OS detail, contact mapbase maintenance to request the map tile is prioritised and released into the DMS.

2.10.2.3 Search the index layer to see if the tenement steading has been plotted on the DPA index layer.

      • If DPA exists, consider any mapping instructions provided in the casenotes and copy the extent of the plot to the clipboard if it agrees with the extent of the plot shown on the deed plan.
      • If DPA exists, but the extent of the plot in the deed differs from the index layer extent, refer to a the DPA team.

2.10.2.4 If there is no DPA and the PV does not contain new OS detail, the TP application for the flat should be considered for rejection if the tenement steading extent cannot be mapped from the surrounding detail.



Send email to Mapbase Maintenance

2.11 Use the /wiki/spaces/2ARM/pages/64455329 and check the base scale of the Ordnance Survey (OS) map.


2.12 To ensure a thorough interrogation of the index layer has been done you will need to complete an index map search on the DMS using the /wiki/spaces/2ARM/pages/64455340 and also complete an index map search using the PV. Completing an index map search on the PV will ensure any Draft Cadastral Units (COF indexes) created by reports are take into account.


2.13 View the development parent title, and check for plans references used in the parent title.

  • ascertain what the references are for by looking at the DMS casenotes and/or the L53 held in the shared drive; and
  • if they need to be shown on the tenement steading TP, take a note of them.


2.14 Check for any PRs that create a competition in title with the proposed extent of the tenement steading cadastral unit or with the flat and its pertinents.

  • If a competition in title does exist, the TP application for the flat should be considered for rejection.



Check that a new tenement steading parent title is required


2.15 View the latest authorised version of the parent title using the /wiki/spaces/2ARM/pages/62685229 option in the /wiki/spaces/2ARM/pages/62292131.

2.16 Complete an index map search on the DMS using the /wiki/spaces/2ARM/pages/64455340.

2.17 Check that the extent of the tenement steading cadastral unit being registered in the TP falls wholly within the parent title.

    • If the tenement steading cadastral unit being registered falls partly outwith the parent title extent, the application should be considered for rejection.


2.18 Use the table, below, to check if a new tenement steading parent title is required for the tenement.

 Parent title check
Extent of parent title compared to extent of tenement steading in TP applicationHas the parent tile already been set up as a tenement steading cadastral unit?Action to take
Extent of parent title is co-extensive with the extent of the tenement steadingYesA tenement steading cadastral unit already exists. Proceed straight to Step - 7 Prepare for Mapping - TP Plans - Tenement First Removal.
Extent of parent title is co-extensive with the extent of the tenement steadingNoThe existing parent title needs to be converted into a tenement steading cadastral unit. Proceed to Step 3 - Create the New Tenement Steading Parent Title - TP Plans - First Removal.
Extent of parent title is larger than the extent of the tenement steadingNoA new tenement steading cadastral unit is needed. Proceed to Step 3 - Create the New Tenement Steading Parent Title - TP Plans - First Removal.
Extent of parent title is smaller than the extent of the tenement steading.N/AConsider the application for rejection.



Check if there are common areas that are shared by more properties than just the flats in the tenement block


2.19 Check the deed for extent and establish if a right of common ownership is being sold as a pertinent of the individual flat to a common area that is owned by more properties than just the flats in the tenement block.

  • For instance, common amenity ground within a development that all houses and all flats in the multiple tenement blocks will have a right in common ownership to.
  • These common areas will fall outwith the tenement steading extent for the block as they are not owned by solely the owners of the flats in the block, and are referred to in this User Guide as external common areas for convenience.

2.19.1 If no such rights to external common areas exist, proceed to next process -  Create the new tenement steading parent title - TP Plans - Tenement First Removal.

2.19.2 If such rights to external common areas exist, continue to step 2.20.


2.20 Use the TP tenement shared plot flow chart & the Further Guidance on Mapping common areas & shared plots to establish which process should be followed for mapping the external common areas.

 TP tenement shared plot flow chart


Visio 5027

2.20.1 If the external common area is to be set up as or added to a shared plot, you will follow the process that relates to External Shared Plots in steps 4 & 5.

2.20.2 If the external common areas is to be mapped and registered under the transitional provisions, you will follow the process that relates to External Common Areas - Transitional Provisions in steps 4 & 5.




Registers of Scotland (RoS) seeks to ensure that the information published in the 2012 Act Registration Manual is up to date and accurate but it may be amended from time to time.
The Manual is an internal document intended for RoS staff only. The information in the Manual does not constitute legal or professional advice and RoS cannot accept any liability for actions arising from its use.
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