Add LRS Information - TP Plans - Tenement First Removal - Sharing Plots

Process Steps

10.1 Open the TP for the flat (the sharing plot) on the LRS.

10.1.1 Open property section workdesk.

10.2 Complete the property section header information.

10.2.1 Select from the picklist to add the type of real right being registered to the Real Right field.

10.2.2 Add the hectarage of the tenement steading cadastral unit to the Hectarage field if it is 0.5 hectares or greater than 0.5 hectares, rounding the number up or down to one decimal place.

10.2.3 If the the flat forms part of a tenement steading cadastral unit that has a different number to the title sheet number for the flat, amend the entry in the Cadastral Unit field to show the tenement steading cadastral unit number.

10.3 Complete the property description in the property section.

10.3.1 The prefix should always contain the word "Subjects" and the number of the cadastral unit.

10.3.2 Check that the address details are correct, and amend if necessary:

• • Whenever possible, the address should be linked to a gazetteer entry.

10.3.3 Add the prefix and suffix information to the property description:

• • Whenever possible, use the picklist entries available to ensure consistency
  • The hectarage of the plot, if it is 0.5 hectares or greater than 0.5 hectares, is to be rounded up or down to two decimal places

10.4 Add any property section notes that are required.

10.5 Close property section workdesk and open title workdesk.

 Title notes & plan notes

There are two types of note that can be added in the title workdesk - title notes and plan notes. In almost all instances, the notes from plans to legal should be entered as title notes. The reason for this is that a plan note will automatically be copied through and added to the DMS casenotes. Using a plan note when it is not necessary leads to cluttered DMS casenotes that contain information that is not required for interpreting the cadastral map

10.5.1 Add all necessary title notes - see Further Guidance on Completing the LRS Title Notes.

• • Use templates if they are available,
  • complete all relevant fields in a template,
  • for any fields that do not affect the plot being registered, either delete that field or add NIL.

10.5.2 Complete the TP Plans Remarks to Legal template.

10.5.3 Add the appropriate Tenement Steading free text note.

10.5.4 Complete the Parent Title Schedule template asking the legal settler to create a new schedule of removals, or adding to an existing schedule of removals, of flats that have been removed from the tenement steading title sheet.

10.5.5 Complete the Deed Plan References template if plans references other than the extent of the tenement steading cadastral unit have been added to the cadastral map.

10.5.6 Complete the Deed Plan References template for any plans references that have been shown as supplementary data to the title sheet.

• Use a separate title note for each deed that has supplied plans references.

10.5.7 Add a Shared Plot note.

10.5.8 If a right, burden or servitude cannot be mapped but is to be included in the title sheet (see Plans References for Rights, Burdens and Servitudes), add a note to advise the legal settler of this.

10.5.9 Add any other relevant information to the title notes.

10.6 Use the Apply button to save the changes made, Close the title workdesk, and Close the application workdesk.