13.5.3 Maintain Title Details

Use of this form requires a current title case.

1. Select the 'Maintain Title Details' form from the 'Title Administration' menu.
2. You can enter free-format text in the Tenure and Settler Note fields.

   Note - The following abbreviations must be used in the "TENURE "field [limited to 5 characters].

   DU - Dominium Utile
   DD - Dominium Directum
   L - Leasehold
   ALL - Mixture of all Tenure
   / - should be used if only 2 types of interest are involved, e.g. DU/D

3. You can press <F2> in the County field to obtain a list of counties to select.
4. Press <F3> to accept any changes.

When editing text in the forms the default setting is for the text you are typing to over-write any existing text. You can toggle this to and from an insert function (where the text you are typing is inserted between any existing text) by pressing <Alt> and <A> together. You can remove text character at a time by pressing <Alt> and <X> together.

13.5.4 Creating an Index Textual Entry

This section describes how to create, amend and view a textual index entry. All levels of NAP users may create a textual entry, although only NAP manager users may use the modify facility. This form allows you to create a new index (such as a Common Deeds Index entry, Research Area or Tree Preservation Order).

1. From the menu, choose the option 'Create Index Entry'
2. The 'Create Index Entry' screen is generated.
3. Index Type
   <F2> lists the options available. Select the required option using the up and down arrow keys, or the mouse pointer and left mouse button.
   <F3> accepts the chosen option, e.g. Tree Preservation order.

   If you select an index type of 'RA', some default text is automatically inserted in the 'Instructions' field.

4. Index ID
   This must be manually entered, e.g. Tree Preservation Order Number.
5. Instructions
   The instruction text may be entered here. There are 58 characters of text space per line, and 8 lines available. This text can be entered later if required as described in section 10.2.
6. Status
   This is a system derived field, to show the stage of development of the index entry and is for display purposes only.
7. Authoriser
   This field will show the name of the user who authorises this index entry. You will be unable to enter data into this field.

Press Accept <F3> to save the entry you have created and exit.

13.5.5 Modify an Index Entry

From the NAP menu choose the option 'Modify Index Entry'.

This function will allow you to amend the instructions on an index entry which has not been authorised. You are not permitted to change the Index Type or Index ID.

<F3> Accept, will exit and save the changes you have made to the instructions.
<F4> Quit, will exit and discard any changes.

13.5.6 View Index

Selecting the 'View Index' menu option from the NAP menu will display the View Index form, this allows you to select an Index Entry to view using the Drawing Tool (without selecting the index as your current case).

A menu line is displayed from selection of a viewing option, either Single entry or Area of Map.

If Single Entry is selected then a standard Index Form is displayed which allows you to select an index by entering an Index Type and Index Id. Index textual information is displayed (Instructions, Status, Authorisation). The chosen index only will be displayed when using the Drawing Tool.

If Area of map is selected then you can use the Street Gazetteer to select an area of the map (see section Using the Street Gazetteer for details). All indexes in the map area will be displayed when using the Drawing Tool.

<F2> will display a list of current options for the Index Type.

After selection press <F3> to choose the Index, use the Drawing Tool to view the Index graphically.

13.5.7 Printing a Map Section

This section describes how to print a map section.

1. From the menu, choose the option 'Miscellaneous Prints from the Mapbase'.
2. You need to specify a view to print from here, then initiate the printing from the Drawing Tool. You can search by Address, Map Details, Title or Map Version. These search screens are of the same format as those used for Provisional Identification described in section 6.7.1.
3. Make the selection, then open the Drawing Tool.
4. In the Drawing Tool click on View to display the area you have selected.
5. Refer to section 15.4.5 for details on using the PRINT button to obtain your print of the map section.

13.5.8 Creating a New Index Type

This section describes how to create new index types for subsequent use in create index textual entries. This function is available to selected users only.

1. From the menu, choose the option 'Maintain Index Types'.
2. In the Name of Index Type field, enter a description of the Index Type of 50 characters or less, e.g. 'Tree Preservation Order'.
3. In the Index Type abbreviation field, enter a 3 character code, e.g. the TPR number.
4. Press Accept <F3> to save the entry. To modify an existing Index Type use <F2> to display the options list, select an option and after making changes press <F3>.

Once the new index type is created it will then be available for all users of the system.