S19.11 Withdrawals

The following procedure should be followed when a writ is being withdrawn and returned to the agents.

If the writ has been the subjects of a telephone call, note on the rubric "P R" (for Phone Return) and the reason for the withdrawal. Where no phone call has been made, mark "Ret'd" and the reason.

Where two or more interdependent writs are to be withdrawn and more than one firm of Agents is involved, ensure that the consent of each is obtained by telephone. Complete the covering letter to the Agent and then place the withdrawal letter, accompanying form, and deed in the withdrawal tray in the deeds room (1W-02). The odd-jobs person will process thereafter.

The rubric should be filed in the appropriate folder. Please ensure that suitable notes have been added relating to the reason for withdrawal, especially if it is for a complex or unusual case. 

Please note that it is the responsibility of the original examiner to draft the deed even if it becomes obvious early on that the deed requires to be withdrawn. Only in cases where it is clear that the deed will not come back into Sasines (for example, it should be submitted to the Land Register only) is it appropriate not to draft the deed.  

Withdrawal of writs at Agent's request

A writ may be withdrawn from the Register of Sasines only on the personal application of the Agent who signed the Sasine Application Form, or by a person producing a written request from those Agents.

Where an application for withdrawal is received over the telephone, it is necessary to request confirmation by letter, fax or email.