| Term | Description |
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| Business Area | an operational unit within one of the organisations involved in the Government Procurement Card scheme |
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| Card | A Government Procurement Card issued under the terms of the Scottish Government Departmental GPC Agreement with Royal Bank of Scotland |
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| Card Controller | an individual within Procurement who is responsible for monitoring and reporting on the use of the RoS GPC & Corporate Card and reporting to the Crad Executive and Audit. |
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| Card Officer | an individual within each Business Area who is responsible for verifying cardholder transactions and authorising the cardholders spend |
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| Cardholder | a person who has been nominated for this purpose by their organisation and to whom a card is issued |
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| Credit Limit | the maximum VAT-exclusive expenditure by an individual cardholder over a monthly period |
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| GPC | Government Procurement Card |
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| Smartdata | online reconciliation tool to view all GPC transactions |
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| Statement | details monthly transactions made by the cardholder which requires payment in full within 14 days, otherwise known as the invoice |
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| Summary Statement | received by the Card Controller and details all Cardholders total spend, to be processed for payment within 5 working days |
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| Transaction Limit | the maximum permitted expenditure on a single Card transaction - currently £600 including VAT. If spend exceeds this total then quotes may be requested. |
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