(i)

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 BID SUBMISSIONS

The Terms and Conditions under which RoS wishes bids to be submitted must accompany each set of tender documents. The Terms and Conditions may vary according to the nature of the procurement. A4 sized copies of RoS Terms and Conditions of Purchase must also accompany such documents as this will help reduce the likelihood of misunderstandings at a later date. The Procurement Department is responsible for undertaking all tendering exercises.

(ii)

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AWARD CRITERIA

The criteria for the award of the contract and the relative weighting given to each of the criterion should be finalised prior to going to tender and shall be provided in sufficient time for tenderers to be aware of them when preparing their tenders, preferably within the contract notice but certainly within the tender documents.

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The Quality/Price ratio to be applied to this requirement is 80:20

Technical Criteria (80%): -

 General understanding of the requirement, demonstrable capacity and availability to meet the Ordered Services outputs (overall weighting 20%);

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 Presentation (pitch) (overall weighting 20%) NB: only those attaining an acceptable score will be invited to present.

Financial Criteria (20%): -

Total tender cost ex VAT (i.e. number of days x contracted day rate for all work less any applicable discounts) (overall weighting %).

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Once you have completed your full technical & commercial evaluation you would apply the Quality/Price ratio to your technical & commercial scores and add both scores. The tender with the highest score will be the most economically advantageous tender and will be awarded a contract.

(iii)

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Terms and Conditions of Purchase

RoS standard Terms and Conditions of Purchase (.Terms and Conditions ).

 If the need arises, arrangements can be made to modify certain parts of these to suit a specific requirement. In such circumstances contact the Procurement Department (who may seek advice from Legal Services) for guidance and authorisation.