The main objective of the GPC is to provide an efficient method of purchasing and paying for low value, non-recurring goods and services which reduces the disproportionate time, effort and associated paperwork (and therefore cost) required when raising and processing large numbers of low value purchase orders, invoices and payments. In addition, suppliers also benefit by being paid (by JP MorganRoyal Bank of Scotland) a few days after dispatching the goods or delivering the services, which improves their cash flow and reduces their credit control costs.
The GPC eliminates the requirement to set up ad-hoc/infrequent suppliers on the Finance System and the eProcurement System (Pecos). Cardholders are able to place orders directly with suppliers. The goods are delivered directly to the identified recipient. JP Morgan Royal Bank of Scotland will send out a consolidated monthly statement covering all RoS Cardholders purchases made in the month in question. The Card Controller will pay the statement balance without the delay often caused by invoice matching and approval processes.
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Each card has a designated monthly and individual transaction limit. You will be informed of these limits upon receipt of card. In exceptional circumstances and at the discretion of the Card Executive, requests to change these limits may be approved where there is a sound business need identified by either the Cardholder or the Procurement Department. The Credit Limit Increase application form can be found at Procurement Card - Credit Limit Increase application, and should be completed by the Cardholder and Card Officer and authorised by the Card Executive.
JP Morgan Royal Bank of Scotland issues new cards to the Card Controller for despatch to the Cardholder. The card ‘P.I.N’. can be sent directly to the Cardholder, for security reasons. Each Card is issued to a nominated individual Cardholder and is embossed with the card number, valid from and expiry dates, RoS company name and the Cardholders name.
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