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General

When completing the Address Field in an application, the Address Browser should, where possible always be used. You select a Search Option from a picklist based on the information you have from the Agent's Application and complete the fields. the details are then sent to the Ordnance Survey Gazetteer and possible matches are sent back to the LRS. You select and copy across the correct match for your application - this information will should wherever possible include the Ordnance Survey Address Point Unique Property Reference Number (OSAPUPRN) for your subjects.

This should have two benefits:-

• it should reduce the number of Manual PI's required to be carried out by Plans, because any address completed from the Gazetteer will be a definite Auto PI when the information is sent to DMS and
• because the system places the address details from the Gazetteer in the address fields it should improve the quality of the data held in the Registers by introducing more consistency in how these fields are created. The Address Browser is not suitable for subjects described by plot numbers or DW applications - where the address is already defined.

Using the Browser

1. In either the application Workdesk or the "A" Section select the details button.
2. In the subsequent window select browse.
• This brings forward the
OSAP
• Gazetteer Search window. There are various permutations of search options available via the "search on" drop down picklist. The default option is house number and postcode. (Avoid using postcode on its own as this can result in very slow results)
.N.B. Intake Staff. Only one address can be sent to the DMS for identification purposes. If your application contains more than one address then that application must be sent to Manual PI
• .
3. Insert the information required in the available fields and select search.
4. The search results will be produced. Highlight your preferred address and select Copy.
5. To select several addresses at one time, hold down the Ctrl button on your keyboard and highlight the adresses addresses one by one.
• The selected addresses will be placed in the subject field (also known as "the concatenated field")
• This field will show the subjects as they will appear in the Title Sheet.
• Addresses with the same street, town and postcode (all three must match) will be shortened to display the house numbers only with only one example of street, town and postcode e.g.
• 1 Smith Street, Edinburgh, EH8 7AU and 3 Smith Street, Edinburgh, EH8 7AU will appear as 1 and 3 Smith Street, Edinburgh, EH8 7AU
6. If the "Show hidden fields" box is ticked the "Invisible" other Address details will be shown in red with the links in blue.
7. The numbers to the left of the address entries once copied to the Title will look as follows:-

• 1 This signifies that the entry has been browsed
• 1* This signifies that the entry has been browsed and then been amended (e.g. House name added or number changed).
• 1+ This signifies that the entry has been added manually.