For this scenario the settler should identity the document number and the document type (i.e. LIVE DEED or SUPPORTING_DEED) using the link to the documents in JIRA or by viewing the documents in the document folder for the TP digital submission via the TP or TP_DualRegistration Folders on the R drive.
In most cases it will be a LIVE_DEED that will be incorporated, but if the document type is SUPPORTING_DEED then email the TP Digital Submissions mailbox using the subject header 'Incorporated by Reference' with details of the application number and title number. This is important so that we can track how often a SUPPORTING_DEED is incorporated by reference and ensure it forms part of the LR Archive. You do not need to contact the TP Digital Submissions mailbox if the deed type is LIVE_DEED.
A title workdesk note should be added by selecting the new 'For TP DS' incorporated by reference picklist option.
And it should be completed as follows:
ENTRY No. [put in the entry number of the burdens entry here] OF D SECTION DEED INCORPORATED BY REFERENCE SEE DOCUMENT NUMBER [put document number in here] OF DIGITAL SUBMISSION [copy & paste the link from TP TL R Drive on the JIRA ticket] OF APPLICATION No. [put application number in here] on TITLE No. [put title number in here]
The screenshot below shows where the TP TL R drive link can be found on the JIRA ticket.
For example:
ENTRY No. 3 OF D SECTION DEED INCORPORATED BY REFERENCE SEE DOCUMENT NUMBER 6 OF DIGITAL SUBMISSION R:\applications\intake\TP\2021\Month_02\Day_23\20210223_2K62-3ZQ3-39K9-KC9Q OF APPLICATION No. 21MID08119 on TITLE No. MID221535
The document can be viewed by using the information in the Title N&I to find the document on the R drive. The details highlighted in yellow above can be used to determine whether to look in the TP or TP_DualRegistration folder. The details highlighted in green can be used to drill down into the year, month & day folder. Finally, the 16 character customer reference can be entered in the search field.