2.1 Ensure the deeds enclosed correspond with the inventory (if completed).
2.2 Identify and examine the deed inducing registration (DIR) of the lead application and all other applications of a similar style of TP (this can be done through BoPs if necessary).
The deed inducing registration is the deed that has been presented for registration. This will be the deed referred to on the registration form. |
2.3 Identify the deed for extent. This will either be:
2.3.1 The deed for extent can be identified by:
2.3.2 If the deed for extent is not the DIR, check it has been submitted.
2.4 Does the Keeper already hold an acceptable extent for the tenement steading?
2.4.1 If the answer is yes, proceed to step 2.5.
2.4.2 Where no plan is attached to the deed for extent, check if the deed for extent, DIR or the Application for Registration narrates a Development Plan Approval (DPA) number. Take a note of the DPA number.
2.4.3 If the answer is no, and DPA does not exist, does the application contain sufficient information for the keeper to identify the extent of the tenement steading?
2.4.4 If the answer to 2.4.3 is yes, proceed to step 2.5.
2.4.5 If the answer to 2.4.3 is no, the application should be considered for rejection.
2.5 Does the deed for extent contain an acceptable description of the individual flat?
2.6 If a deed plan is attached to the deed for extent, do the references in the text of the deed for extent correspond with details on the deed plan?
2.7 If an attached dealing is included along with the case, check contents to see if there is an additional deed plan that affects the property to be registered.
2.8 Examine any Standard Securities or Deeds of Restriction to ensure any plans or verbal descriptions are co-extensive with the property being registered.
2.9 View the OS map of the area around the tenement on the DMS
2.10 Check if there is OS detail on the DMS for the tenement steading that is to be mapped.
2.10.1 If there is OS detail on the DMS for the area currently being registered, briefly compare the detail shown on the deed plan with the OS detail on the DMS.
2.10.1.1 If they are similar, proceed to step 2.11.
2.10.1.2 If the deed plan suggests that there may be newer OS detail that is significantly different from the version on the DMS (for example, the site has been redeveloped), check the Plan Viewer (PV) to see if it contains the newer OS detail for the area.
2.10.1.3 If the PV does contain the newer OS detail, contact mapbase maintenance to request the map tile is prioritised and released into the DMS.
2.10.1.4 If the PV does not contain newer OS detail, the assumption is that RoS do not hold the detail and consideration will have to be given on whether the tenement steading extent can be mapped or whether the TP application for the flat needs to be rejected as it cannot be accurately mapped from surrounding detail, etc.
2.10.2 If there is no OS detail on the DMS for the area currently being mapped, check the Plan Viewer (PV) to see if it contains the OS detail for the area.
2.10.2.1 If the PV does not contain newer OS detail, the assumption is that RoS do not hold the detail.
2.10.2.2 If the PV does contain the OS detail, contact mapbase maintenance to request the map tile is prioritised and released into the DMS.
2.10.2.3 Search the index layer to see if the tenement steading has been plotted on the DPA index layer.
2.10.2.4 If there is no DPA and the PV does not contain new OS detail, the TP application for the flat should be considered for rejection if the tenement steading extent cannot be mapped from the surrounding detail.
2.11 Use the /wiki/spaces/2ARM/pages/64455329 and check the base scale of the Ordnance Survey (OS) map.
2.12 To ensure a thorough interrogation of the index layer has been done you will need to complete an index map search on the DMS using the /wiki/spaces/2ARM/pages/64455340 and also complete an index map search using the PV. Completing an index map search on the PV will ensure any Draft Cadastral Units (COF indexes) created by reports are take into account.
2.13 View the development parent title, and check for plans references used in the parent title.
2.14 Check for any PRs that create a competition in title with the proposed extent of the tenement steading cadastral unit or with the flat and its pertinents.
2.15 View the latest authorised version of the parent title using the /wiki/spaces/2ARM/pages/62685229 option in the /wiki/spaces/2ARM/pages/62292131.
2.16 Complete an index map search on the DMS using the /wiki/spaces/2ARM/pages/64455340.
2.17 Check that the extent of the tenement steading cadastral unit being registered in the TP falls wholly within the parent title.
2.18 Use the table, below, to check if a new tenement steading parent title is required for the tenement.
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2.19 Check the deed for extent and establish if a right of common ownership is being sold as a pertinent of the individual flat to a common area that is owned by more properties than just the flats in the tenement block.
2.19.1 If no such rights to external common areas exist, proceed to next process - Create the new tenement steading parent title - TP Plans - Tenement First Removal.
2.19.2 If such rights to external common areas exist, continue to step 2.20.
2.20 Use the TP tenement shared plot flow chart & the Further Guidance on Mapping common areas & shared plots to establish which process should be followed for mapping the external common areas.
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2.20.1 If the external common area is to be set up as or added to a shared plot, you will follow the process that relates to External Shared Plots in steps 4 & 5.
2.20.2 If the external common areas is to be mapped and registered under the transitional provisions, you will follow the process that relates to External Common Areas - Transitional Provisions in steps 4 & 5.