General Indexing Principles

When indexing foreign addresses the settler must ensure that all of the address information given in the deed is both included in the entry in the LRS and that it is all displayed in the same order as given in the deed.

Any postcode that does not comply with the UK format may be entered in the "Town" or the "County" field or in such a way that the entry in the LRS reflects the order of the information given in the deed.

The "Country" field must be completed for all non UK addresses using only the names available from the LRS picklist, no other information should be entered in this field. The country must be entered for all foreign addresses even if not specified in the deed. In most cases an internet search should enable confirmation of the required country any problems in identifying the appropriate country should be referred to the Land and Property Data Team.

Supported characters

Note that if you encounter foreign characters or diacritical marks (accents (e.g. " é "), çedile, ümlaut etc) added to any letters included in a person's name or address, please see Entering Accents and Foreign Characters in the LRS.

Example 1: USA

Sub Bldg	Building name	Pro No.	Thoroughfare	Locality	Town	Postcode	County	Country
		100	MAIN STREET		RESTON		VA 20190	UNITED STATES OF AMERICA

Depending on the content of the deed US states can be entered in full or by their two letter abbreviation using the LRS picklist.

Example 2: Canada

Sub Bldg	Building name	Pro No.	Thoroughfare	Locality	Town	Postcode	County	Country
		835	BRUNETTE AVENUE		COQUITLAM		BC V3L 1C2	CANADA

Depending on the content of the deed Canadian provinces can be entered in full or by their two letter abbreviation.

Example 3: Ireland

Sub Bldg	Building name	Pro No.	Thoroughfare	Locality	Town	Postcode	County	Country
		106	PHIBSBOROUGH ROAD		DUBLIN 7		D07 A0X1	IRELAND

Example 4: Channel Islands

The name of the island is entered as the country any reference to the Channel Islands in the address should be omitted.

Sub Bldg	Building name	Pro No.	Thoroughfare	Locality	Town	Postcode	County	Country
		235	LA MOTTE STREET		ST. HELIER	JE4 8SE		JERSEY

Example 5: British Overseas Territories - e.g Gibraltar

Sub Bldg	Building name	Pro No.	Thoroughfare	Locality	Town	Postcode	County	Country
1ST FLOOR	ARCADE HOUSE 20/26		HIGH STREET			GX11 1AA		GIBRALTAR

Example 6: British Overseas Territories - e.g British Virgin Islands

Sub Bldg	Building name	Pro No.	Thoroughfare	Locality	Town	Postcode	County	Country
	PO BOX 418				ROAD TOWN		TORTOLA VG 1110	BRITISH VIRGIN ISLANDS

Note that, where a country is made up of a number of individually named islands, the name of the island in question will normally be entered in the County field

Example 7: Vietnam

Sub Bldg	Building name	Pro No.	Thoroughfare	Locality	Town	Postcode	County	Country
	B12-02 HOANG ANH GIA LIA 2		NGUYEN HUU THO	QUAN 6	HO CHI MIN CITY			VIETNAM

The table below includes the countries available from the LRS picklist along with any known variations of their names.

Country (per LRS picklist)	Note
A
Afghanistan
Albania
Algeria
Andorra
Angola
Anguilla	see examples for British Overseas Territories
Antigua and Barbuda
Argentina
Armenia
Australia
Austria
Azerbaijan
B
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda	see examples for British Overseas Territories
Bhutan
Bolivia
Bosnia and Herzegovina
Botswana
Brazil
British Virgin Islands	see examples for British Overseas Territories
Brunei	(aka Brunei Darussalam)
Bulgaria
Burkina Faso
Burundi
C
Cambodia
Cameroon
Canada
Cape Verde	(aka Cabo Verde Islands)
Cayman Islands	see examples for British Overseas Territories
Central African Republic
Chad
Chile
China	(aka People's Republic of China - for Republic of China, see Taiwan)
Colombia
Comoros
Congo (Democratic Republic of the)	Note that this is a different Country to the one in the entry below
Congo (Republic of the)	Note that this is a different Country to the one in the entry above
Cook Islands	New Zealand
Costa Rica
Ivory Coast	(aka Côte d'Ivoire)
Croatia
Cuba
Cyprus	(aka Republic of Cyprus) See Northern Cyprus
Czech Republic
D
North Korea	(Democratic People's Republic of Korea)
Denmark
Djibouti
Dominica
Dominican Republic
E
East Timor
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Ethiopia
Eswatini	Previously Swaziland
F
Falkland Islands	see examples for British Overseas Territories
Faroe Islands	Denmark
Fiji
Finland
France	French Guiana, Guadeloupe, Martinique, Mayotte, Réunion, French Polynesia (including Tahiti), and Wallis and Futuna should all be indexed under France
G
Gabon
Georgia
Germany
Ghana
Gibraltar	see examples for British Overseas Territories
Greece
Grenada
Guatemala
Guernsey	See examples for British Overseas Territories
Guinea
Guinea-Bissau
Guyana
H
Haiti
Honduras
Hong Kong
Hungary
I
Iceland
India
Indonesia
Iran
Iraq
Ireland
Isle of Man	British Crown
Israel
Italy
J
Jamaica
Japan
Jersey	British Crown
Jordan
K
Kazakhstan
Kenya
Kiribati
Kosovo
Kuwait
Kyrgyzstan
L
Laos	(aka Lao People's Democratic Republic)
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
M
North Macedonia	(former Yugoslav Republic of Macedonia)
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Mauritania
Mauritius
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat	see examples for British Overseas Territories
Morocco
Mozambique
Myanmar	(formerly known as Burma)
N
Namibia
Nauru
Nepal
Netherlands
New Caledonia	France
New Zealand
Nicaragua
Niger
Nigeria
Norway
O
Oman
P
Pakistan
Palestine
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn Island	see examples for British Overseas Territories
Poland
Portugal	Azores should be indexed under Portugal
Q
Qatar
R
Republic of Moldova
Romania
Russia
Rwanda
S
Saint Helena	see examples for British Overseas Territories: Ascension Island and Tristan Da Cunha should also be indexed under Saint Helena
Saint Kitts and Nevis
Saint Lucia
Saint Vincent and Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
South Korea	Aka Republic of Korea
South Sudan
Spain	Canary Islands should be indexed under Spain
Sri Lanka
Sudan
Suriname
Sweden
Switzerland
Syria
T
Taiwan	(aka Republic of China - for People's Republic of China, see China)
Tajikistan
Tanzania
Thailand
The Gambia	The Gambia
Togo
Tonga
Trinidad and Tobago
Tunisia
Turkey
Turkmenistan
Turks and Caicos Islands	see examples for British Overseas Territories
Tuvalu
U
Uganda
Ukraine
United Arab Emirates
United States of America
Uruguay
Uzbekistan
V
Vanuatu
Vatican City
Venezuela
Vietnam
Y
Yemen
Z
Zambia
Zimbabwe

2012 Act Registration Manual

Indexing People with Non-Scottish Addresses - Rest of the World

General Indexing Principles

The table below includes the countries available from the LRS picklist along with any known variations of their names.