General Indexing Principles

When indexing foreign addresses the settler must ensure that all of the address information given in the deed is both included in the entry in the LRS and that it is all displayed in the same order as given in the deed.

Any postcode that does not comply with the UK format may be entered in the "Town" or the "County" field or in such a way that the entry in the LRS reflects the order of the information given in the deed.

The "Country" field must be completed for all non UK addresses using only the names available from the LRS picklist, no other information should be entered in this field. The country must be entered for all foreign addresses even if not specified in the deed.

Supported characters

Note that if you encounter foreign characters or diacritical marks (accents (e.g. " é "), çedile, ümlaut etc) added to any letters included in a person's name or address, please see Entering Accents and Foreign Characters in the LRS.

Example 1: USA

Depending on the content of the deed US states can be entered in full or by their two letter abbreviation using the LRS picklist.

Example 2: Canada

Depending on the content of the deed Canadian provinces can be entered in full or by their two letter abbreviation.

Example 3: Ireland

Example 4: Channel Islands

The name of the island is entered as the country any reference to the Channel Islands in the address should be omitted.

Example 5: British Overseas Territories - e.g Gibraltar

Example 6: British Overseas Territories - e.g British Virgin Islands

Note that, where a country is made up of a number of individually named islands, the name of the island in question will normally be entered in the County field

Example 7: Vietnam

The table below includes the countries available from the LRS picklist along with any known variations of their names.