Quality Checklist - Books of Council and Session

Section	Data Point Code	Data Point Name	Data Point Description

Section	Data Point Code	Data Point Name	Data Point Description
Cover Letter	CAS1	Agent	• Does the agent's address on CAJR match that of the covering letter? • Is the FAS number used on CAJR for a non-E payment account? • Where the deed is a self-presented Parental Rights Agreement and the parents are at separate addresses, have both parents been entered in the Self-Presentment box?
Cover Letter	CAS2	Agent's Reference	• Has the correct agent's reference been entered? • Where the deed is a Standard Training Contract, has the agent's reference field been populated with the name of the trainee?
Cover Letter	CAS3	Extracts	• Does the number of extracts entered on CAJR match the number requested in the covering letter? • Where the deed is a Parental Rights Agreement, has the Extract field been entered with two extracts?
Deed	CAS4	Probative	Does the deed submitted comply with the following? • The deed is executed appropriately • Where the deed was made prior to May 1995, execution includes at least two witnesses • Where the deed has been executed outside of Scotland, written confirmation has been provided as proof of legal validity within that country • Where the deed is a Will, each page has been signed by the testator • Where the deed contains a conditional time-frame, this has been met by the accepting agent
CAJR Data Entry	CAS5	Deed Code	Has the correct deed type been entered?
CAJR Data Entry	CAS6	Parties	• Have all relevant parties been entered correctly? • Have any alternative names been entered correctly? • Have the parties been entered in the correct order? • Where the party is a firm that comprises an individuals' name has the firm box been ticked? • Where the deed is a Standard Training Contract, has the trainee been entered before the name of the law firm? • Where the deed is a Shared Equity Agreement involving the Scottish Ministers, has the shared equity owner been entered before the Scottish Ministers?
CAJR Data Entry	CAS7	Parties Designation	• Have all relevant designations been entered correctly? • Have any parties who don't require to be designed on CAJR (i.e. Limited Companies) had their designations omitted?
CAJR Data Entry	CAS8	Execution Clause	Has the 'preservation and execution' box been selected or unselected in accordance with the execution clause of the deed?
Specific Applications	CAS9	Lease Details	• If the CAJR entry has a Lease Details box, has this been populated? • Has the Lease Details section been populated with the maximum amount of information available from the deed? • Is the information given correct and spelled correctly?
Specific Applications	CAS10	Joint Recording	• If the deed has also been recorded in the Land Register has the Title Number been entered on CAJR? • Has the Title Number been hand-written onto the covering letter? • Does the Title Number entered on CAJR match the Title Number hand-written on the covering letter?