Quality Checklist - Books of Council and Session

Section	Data Point Code	Data Point Name	Data Point Description

Section	Data Point Code	Data Point Name	Data Point Description
Customer information	CAS1	Agent	Does the customer’s name, address and email address match the cover letter/form? Note: for digital submission cover letters this is not applicable as the details are input and verified by the submitting agent.
Customer information	CAS2	Agent's Reference	Does the agent’s reference match the cover letter/form? Check only that the correct characters have been entered - incorrect punctuation should be ignored
Deed information	CAS3	Extracts	Does the number of extracts match the number requested in the covering letter? Where the deed is a Parental Rights Agreement, have two extracts been entered? Note for digital submissions the number of extracts will always be entered as digital or 1
Deed check	CAS4	Probative	Does the deed submitted comply with the following? The deed is executed appropriately Where the deed was made prior to May 1995, execution includes at least two witnesses Where the deed has been executed outside of Scotland, written confirmation has been provided as proof of legal validity within that country Where the deed is a Will, each page has been signed by the testator (unless executed outside Scotland) Where the deed contains a conditional time-frame, this has been met by the accepting agent Where the deed is also being registered in the Land Register it complies with the relevant registration requirements Note for digital submissions the deed may be submitted separately as a QES (Qualified Electronic Signature) file for a digitally signed document and as a WET (Wet Signed Signature) file for an ink signed document.
Deed information	CAS5	Deed Code	Has the correct deed type been entered?
Party information	CAS6	Parties	Have all relevant parties been entered and are all names spelled correctly? Note any additional parties that have been included that aren’t required should be ignored and not marked as an error
Party information	CAS7	Designation	Have all required designations been entered and spelled correctly? Limited Companies do not require to be designed but any designation that has been included can be ignored. Any extra information that has been included that isn’t required should be ignored and not marked as an error such as localities etc.
Deed information	CAS8	Execution Clause	Has the 'Register deed for' section been entered correctly?
Deed information	CAS9	Lease Details	For leases have the subjects, rent and term length been entered and are they correct?
Deed information	CAS10	Joint Recording	If the deed has also been recorded in the Land Register has the Title Number been entered and is it correct?