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troduction
If you previously used the Add to BOPS folder on the O drive or R drive to add or view content, you will now need to use the new Land Register Archive system instead.
The processes and ways of working for storing archive and business records currently in place have not changed. However the new LR Archive allows us to more easily differentiate between the archive record and the business record.
The archive record is defined in terms of various provisions in the 2012 Act
. As a result,and forms part of the Land Register. Documents stored in the archive record
forms partare evidence of the
land register. Otheraccuracy or inaccuracy of titles.
Other supporting documents which we
wishwant to keep are stored in the business record, which does not form part of the land register.
See the Archive page for more detail.
When uploading documents to the archive a default record will be selected based on the type of document being uploaded. In most cases, you can change the default record if appropriate. Live deeds will always be stored as an archive record.
Archive record
The archive record is for registration applications,
mainlyforms
and, deeds, and anything else which specifically discloses the accuracy or inaccuracy of titles.
These documents will be kept indefinitely.
Business record
The business record is for
othersupporting documents such as letters, emails and referrals
.See Archive, in the Further Guidance section of the registration manual, for more detail.
What not to archivewhich are helpful but don’t specifically disclose the accuracy or inaccuracy of titles.
These documents will be kept for 20 years.
Sensitive documents
Documents of a sensitive nature which disclose the accuracy or inaccuracy of the land register should not be added to either the archive record or the business record.
Examples of this type of document include the following (note this list is not exhaustive):
- Passports
- Utility bills
- Bank statements
- Birth certificates
- Death certificates (except as permitted by the Adults with Incapacity (Scotland) Act 2000)
These should be examined, and a note
to that effectadded to the request. The documents will then be returned to the agent or party who submitted them
.Adding documents to the Archive or Business Record
The LR archive requires you to select a document category from a predefined list. Once the category has been selected an archive location will be recommended - i.e. archive or business record. There will, in some cases be the option to change if required. The screenshots below illustrate the process.