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| Term | Description | ||
|---|---|---|---|
| Business Area | an operational unit within one of the organisations involved in the Government Procurement Card scheme | ||
| Card | A Government Procurement Card issued under the terms of the Scottish Government Departmental GPC AGreement with JP Morgan | Card Executive | an Officer, at Director level or above who is responsible for approving new cardholdersAgreement with Royal Bank of Scotland |
| Card Controller | an individual within Procurement who is responsible for monitoring and reporting on the use of the RoS GPC & Corporate Card and reporting to the Crad Executive and Audit. | ||
| Card Officer | an individual within each Business Area who is responsible for verifying cardholder transactions and authorising the cardholders spend | ||
| Cardholder | a person who has been nominated for this purpose by their organisation and to whom a card is issued | ||
| Credit Limit | the maximum VAT-exclusive expenditure by an individual cardholder over a 4 week monthly period. | ||
| GPC | Government Procurement Card | ||
| SDG2 | SmartDataGeneration2 | ||
| SDG2 System | Smartdata | online reconciliation tool to view all GPC transactions | |
| Statement | details monthly transactions made by the cardholder which requires payment in full within 14 days, otherwise known as the invoice | ||
| Summary Statement | received by the Card Controller and details all Cardholders total spend, to be processed for payment within 5 working days | ||
| Transaction Limit | the maximum permitted expenditure on a single Card transaction - currently £600 including VAT. If spend exceeds this total then quotes may be requested. |