Process steps |
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- Open MBM inbox in Microsoft Outlook.
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2. Check for any returned surveys from the OS surveyor. |
3. Open the O: drive 3.1 Select Information Management\Mapbase Maintenance\Approved\2015-16 Files\P24 (OS and RoS) Survey Requests\Scanned Surveys\RECEIVED from OS. 3.2 The name of the folder to be used will change as the years (2015-16, 2016-17, etc.) are updated. |
4. Create a new folder. - This can be done by right clicking with the mouse in the left hand side window, and selecting New then Folder.
- The name of the new folder must be the title number of the survey request.
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5. Move all documents relating to the survey into the new folder created for the title number. - This can be done by copying or dragging from the email to the new folder.
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6. Update the All Survey Requests spreadsheet, including a hyperlink to the new folder containing the survey documents. - O:\Information Management\Mapbase Maintenance\Approved\2015-16 Files\P24 (OS and RoS) Survey Requests\All Survey Requests
- The name of the folder to be used will change as the years (2015-16, 2016-17, etc.) are updated.
6.1 To create a hyperlink, select the box in the spreadsheet. Right click with the mouse and select Hyperlink. 6.2 In the Insert Hyperlink window, select the O: drive as above, and select the newly created folder with the title number as its name. 6.3 In the Text to Display box, amend the default text to read "P24" followed by the title number. For example "P24 MID12345". |
7. Is a change to the map required? |
8. If no change to the map is required: 8.1 Update the spreadsheet to note that no update is required to the Ordnance Map 8.2 Update the spreadsheet to include the DATE RETURNED and the RETURNED TO SETTLER details. 8.3 Return all attachments via email to the submitting officer. |
9. If a change to the map is required: 9.1 Check the latest map on the Universal Web Plan Viewer (UWVPV) to be sure it has been received. |
10. If the UWV PV does not show the changes, wait until the next regular supply of map data from the OS is received and check again. |
11. If the UWV PV does show the changes, continue with the processing of the P24 request. |
12. If minor amendments are needed then update the OS map and advise the submitting officer: 12.1 Update the spreadsheet. - Updates to include the DATE RETURNED and the RETURNED TO SETTLER details.
12.2 Return all attachments via email to the submitting officer. |
13. If further consideration is required, then revert to the submitting officer for further instructions on how to proceed: 13.1 Update the spreadsheet. - Updates to include the DATE RETURNED and the RETURNED TO SETTLER details.
13.2 Return all attachments via email to the submitting officer. |