General Indexing Principles
When indexing foreign addresses the settler must ensure that all of the address information given in the deed is both included in the entry in the LRS and that it is all displayed in the same order as given in the deed.
Any postcode that does not comply with the UK format may be entered in the "Town" or the "County" field or in such a way that the entry in the LRS reflects the order of the information given in the deed.
The "Country" field must be completed for all non UK addresses using only the names available from the LRS picklist, no other information should be entered in this field. The country must be entered for all foreign addresses even if not specified in the deed. In most cases an internet search should enable confirmation of the required country any problems in identifying the appropriate country should be referred to the Quality Land and Property Data Improvement Team.
Supported characters
Note that if you encounter foreign characters or diacritical marks (accents (e.g. " é "), çedile, ümlaut etc) added to any letters included in a person's name or address, please see Entering Accents and Foreign Characters in the LRS.
Example 1: USA
Sub Bldg | Building name | Pro No. | Thoroughfare | Locality | Town | Postcode | County | Country |
100 | MAIN STREET | RESTON | VA 20190 | UNITED STATES OF AMERICA |
Depending on the content of the deed US states can be entered in full or by their two letter abbreviation using the LRS picklist.
Example 2: Canada
Sub Bldg | Building name | Pro No. | Thoroughfare | Locality | Town | Postcode | County | Country |
835 | BRUNETTE AVENUE | COQUITLAM | BC V3L 1C2 | CANADA |
Depending on the content of the deed Canadian provinces can be entered in full or by their two letter abbreviation.
Example 3: Ireland
Sub Bldg | Building name | Pro No. | Thoroughfare | Locality | Town | Postcode | County | Country |
106 | PHIBSBOROUGH ROAD | DUBLIN 7 | D07 A0X1 | IRELAND |
Example 4: Channel Islands
The name of the island is entered as the country any reference to the Channel Islands in the address should be omitted.
Sub Bldg | Building name | Pro No. | Thoroughfare | Locality | Town | Postcode | County | Country |
235 | LA MOTTE STREET | ST. HELIER | JE4 8SE | JERSEY |
Example 5: British Overseas Territories - e.g Gibraltar
Sub Bldg | Building name | Pro No. | Thoroughfare | Locality | Town | Postcode | County | Country |
1ST FLOOR | ARCADE HOUSE 20/26 | HIGH STREET | GX11 1AA | GIBRALTAR |
Example 6: British Overseas Territories - e.g British Virgin Islands
Sub Bldg | Building name | Pro No. | Thoroughfare | Locality | Town | Postcode | County | Country |
PO BOX 418 | ROAD TOWN | TORTOLA VG 1110 | BRITISH VIRGIN ISLANDS |
Note that, where a country is made up of a number of individually named islands, the name of the island in question will normally be entered in the County field
Example 7: Vietnam
Sub Bldg | Building name | Pro No. | Thoroughfare | Locality | Town | Postcode | County | Country |
B12-02 HOANG ANH GIA LIA 2 | NGUYEN HUU THO | QUAN 6 | HO CHI MIN CITY | VIETNAM |
The table below includes the countries available from the LRS picklist along with any known variations of their names.
Country (per LRS picklist) | Note |
---|---|
A | |
Afghanistan | |
Albania | |
Algeria | |
Andorra | |
Angola | |
Anguilla | see examples for British Overseas Territories |
Antigua and Barbuda | |
Argentina | |
Armenia | |
Australia | |
Austria | |
Azerbaijan | |
B | |
Bahamas | |
Bahrain | |
Bangladesh | |
Barbados | |
Belarus | |
Belgium | |
Belize | |
Benin | |
Bermuda | see examples for British Overseas Territories |
Bhutan | |
Bolivia | |
Bosnia and Herzegovina | |
Botswana | |
Brazil | |
British Virgin Islands | see examples for British Overseas Territories |
Brunei | (aka Brunei Darussalam) |
Bulgaria | |
Burkina Faso | |
Burundi | |
C | |
Cambodia | |
Cameroon | |
Canada | |
Cape Verde | (aka Cabo Verde Islands) |
Cayman Islands | see examples for British Overseas Territories |
Central African Republic | |
Chad | |
Chile | |
China | (aka People's Republic of China - for Republic of China, see Taiwan) |
Colombia | |
Comoros | |
Congo (Democratic Republic of the) | Note that this is a different Country to the one in the entry below |
Congo (Republic of the) | Note that this is a different Country to the one in the entry above |
Cook Islands | New Zealand |
Costa Rica | |
Ivory Coast | (aka Côte d'Ivoire) |
Croatia | |
Cuba | |
Cyprus | (aka Republic of Cyprus) See Northern Cyprus |
Czech Republic | |
D | |
North Korea | (Democratic People's Republic of Korea) |
Denmark | |
Djibouti | |
Dominica | |
Dominican Republic | |
E | |
East Timor | |
Ecuador | |
Egypt | |
El Salvador | |
Equatorial Guinea | |
Eritrea | |
Estonia | |
Ethiopia | |
Eswatini | Previously Swaziland |
F | |
Falkland Islands | see examples for British Overseas Territories |
Faroe Islands | Denmark |
Fiji | |
Finland | |
France | French Guiana, Guadeloupe, Martinique, Mayotte, Réunion, French Polynesia (including Tahiti), and Wallis and Futuna should all be indexed under France |
G | |
Gabon | |
Georgia | |
Germany | |
Ghana | |
Gibraltar | see examples for British Overseas Territories |
Greece | |
Grenada | |
Guatemala | |
Guernsey | See examples for British Overseas Territories |
Guinea | |
Guinea-Bissau | |
Guyana | |
H | |
Haiti | |
Honduras | |
Hong Kong | |
Hungary | |
I | |
Iceland | |
India | |
Indonesia | |
Iran | |
Iraq | |
Ireland | |
Isle of Man | British Crown |
Israel | |
Italy | |
J | |
Jamaica | |
Japan | |
Jersey | British Crown |
Jordan | |
K | |
Kazakhstan | |
Kenya | |
Kiribati | |
Kosovo | |
Kuwait | |
Kyrgyzstan | |
L | |
Laos | (aka Lao People's Democratic Republic) |
Latvia | |
Lebanon | |
Lesotho | |
Liberia | |
Libya | |
Liechtenstein | |
Lithuania | |
Luxembourg | |
M | |
North Macedonia | (former Yugoslav Republic of Macedonia) |
Madagascar | |
Malawi | |
Malaysia | |
Maldives | |
Mali | |
Malta | |
Marshall Islands | |
Mauritania | |
Mauritius | |
Mexico | |
Micronesia | |
Moldova | |
Monaco | |
Mongolia | |
Montenegro | |
Montserrat | see examples for British Overseas Territories |
Morocco | |
Mozambique | |
Myanmar | (formerly known as Burma) |
N | |
Namibia | |
Nauru | |
Nepal | |
Netherlands | |
New Caledonia | France |
New Zealand | |
Nicaragua | |
Niger | |
Nigeria | |
Norway | |
O | |
Oman | |
P | |
Pakistan | |
Palestine | |
Panama | |
Papua New Guinea | |
Paraguay | |
Peru | |
Philippines | |
Pitcairn Island | see examples for British Overseas Territories |
Poland | |
Portugal | Azores should be indexed under Portugal |
Q | |
Qatar | |
R | |
Republic of Moldova | |
Romania | |
Russia | |
Rwanda | |
S | |
Saint Helena | see examples for British Overseas Territories: Ascension Island and Tristan Da Cunha should also be indexed under Saint Helena |
Saint Kitts and Nevis | |
Saint Lucia | |
Saint Vincent and Grenadines | |
Samoa | |
San Marino | |
Sao Tome and Principe | |
Saudi Arabia | |
Senegal | |
Serbia | |
Seychelles | |
Sierra Leone | |
Singapore | |
Slovakia | |
Slovenia | |
Solomon Islands | |
Somalia | |
South Africa | |
South Korea | Aka Republic of Korea |
South Sudan | |
Spain | Canary Islands should be indexed under Spain |
Sri Lanka | |
Sudan | |
Suriname | |
Sweden | |
Switzerland | |
Syria | |
T | |
Taiwan | (aka Republic of China - for People's Republic of China, see China) |
Tajikistan | |
Tanzania | |
Thailand | |
The Gambia | The Gambia |
Togo | |
Tonga | |
Trinidad and Tobago | |
Tunisia | |
Turkey | |
Turkmenistan | |
Turks and Caicos Islands | see examples for British Overseas Territories |
Tuvalu | |
U | |
Uganda | |
Ukraine | |
United Arab Emirates | |
United States of America | |
Uruguay | |
Uzbekistan | |
V | |
Vanuatu | |
Vatican City | |
Venezuela | |
Vietnam | |
Y | |
Yemen | |
Z | |
Zambia | |
Zimbabwe |