If you previously used the Add to BOPS folder on the O drive or R drive to add or view content, you will now need to use the new Land Register Archive system instead.
The processes and ways of working for storing archive and business records currently in place have not changed. However the new LR Archive allows us to more easily differentiate between the archive record and the business record.
The archive record is defined in terms of various provisions in the 2012 Act. As a result, the archive record forms part of the land register. Other documents which we wish to keep are stored in the business record, which does not form part of the land register.
The archive record is for registration applications, mainly forms and deeds, and anything else which specifically discloses the accuracy or inaccuracy of titles.
The business record is for other documents such as letters, emails and referrals.
Documents of a sensitive nature which disclose the accuracy or inaccuracy of the land register should not be added to either the archive record or the business record.
Examples of this type of document include the following (note this list is not exhaustive):
Passports
Utility bills
Bank statements
Birth certificates
Death certificates (except as permitted by the Adults with Incapacity (Scotland) Act 2000)
Documents such as these should be examined and a note to that effect added to the request. The documents will then be returned to the agent or party who submitted them.
Adding documents to the Archive or Business Record
The LR archive requires you to select a document category from a predefined list. Once the category has been selected an archive location will be recommended - i.e. archive or business record. There will, in some cases be the option to change if required. The screenshots below illustrate the process.