The preference is that references from scanned images will now be plotted onto the cadastral map. However for reasons outlined below in the Checklist this is not always possible.
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Settlers must always be aware that any legacy scanned images being assigned to the next generation of title cannot be edited. Therefore, the hard-coded header and stamp elements of the original image will still reflect the information previous populated in the DMS stamps by the source title. These will therefore have to serve as the unique identifier referred to in the title sheet.
This will require editing of the title sheet by the legal settler.
For amalgamations, additional editing could possibly be avoided by taking the decision to amalgamate into the title containing the scanned images. If more than one of the titles being amalgamated contains scanned images, however, then consequential editing will be unavoidable. If this occurs, settlers will be forced to consider adopting the undernoted editing method.
If the numbering on the scanned image is different from the current title being settled in the Plan Creator, then the legal settler will need to be advised of the amendment that will need to be made within the text of the title sheet. In most cases, assuming the image and stamps have converted correctly, plans settlers should ask the legal settler to adjust the editing using a note in the following style.
The plan(s) referred to in Burdens Entry ? should now be updated to read as being shown on the “supplementary data headed CCCNNNNN and stamped supplementary plan ? to the title plan” rather than the “Supplementary Plan ? to the Title Plan”. And subsequently, “the said supplementary data” thereafter.
1 View the existing title with the scanned supplementary plan in Plan Viewer.
2 Use the Checklist (see above) to see if the references on the scanned image can be plotted onto the cadastral map?
3 Open Plan Creator and create a DCU for your application.
3.1 Plot all the references required for the application (from all titles being amalgamated), and then plot the references from the scanned image into a separate grouping.
3.2 Delete the scanned image.
3.3 Add appropriate notes on the LRS to the legal settler advising the change of mapping style and how the references on the former scanned image are now represented on the cadastral map/grouping (for example, "the area formerly shown shaded blue on scanned supplementary plan-1 has been tinted blue on additional cadastral map view 1").
3.4 Add a note on the LRS asking the legal settler to re-edit the relevant deed (the one that the scanned image comes from) & to mark it up so that future cases make use of this new version.
3.5 Save and approve the DCU and release the application to legal settle as normal.
4 Are all the stamps shown correctly on the scanned image? In other words, are the header and supplementary plan number stamps shown on the scanned image?
5 Is the scanned supplementary plan a multiple page plan which has been wrongly scanned as several individual pages?
6 Open Plan Creator and create a DCU for your application.
7 Plot all the references required for the application (from all titles being amalgamated).
8 Provide all necessary LRS notes to the legal settler, including the following notes in relation to the scanned image.
For scanned images brought forward from an existing title with the same title number as the current application:
For scanned images brought forward from an existing title with a different title number from the current application:
9 Save and approve the DCU and release the application to legal settle as normal.