4.1 Map the sharing plot TP cadastral unit following in the parent title mapping instructions. Refer to the deed for extent, and take into account the tolerances of the OS map scale.
4.1.1 Check Part B of the Application for Registration form to see if the question "If the extent of the plot has been delineated on the cadastral map as part of an advance notice please provide the advance notice number" has been answered. If an advance notice was submitted for the deed being registered, the extent of the advance notice on the Index Map may be used to help the mapping process.
4.1.2 If the subjects are affected by Development Plan Approval (DPA) the plotted detail shown on the DPA index layer may be used to help the mapping process provided it agrees with the extents shown in the deed for extent.
4.1.3 Where the sharing plot TP cadastral unit requires only a single plans reference, map with a red edge.
4.1.4 Where the sharing plot TP cadastral unit requires more than one plans reference, consider mapping using the tinting method.
4.1.5 Where appropriate, follow the mapping style of any PRs from the parent title.
4.1.6 Follow any parent title instructions on assigning existing supplementary plans.
4.1.7 If any references are to be brought forward from the parent title, incorporate these into the mapping of the sharing plot TP cadastral unit.
4.1.8 If a plan is included with an attached dealing, incorporate this into the mapping of the sharing plot TP cadastral unit.
4.1.9 Ensure that all mapping in the sharing plot TP cadastral unit is Vector Perfect.
4.1.10 If there are any mapping queries, refer to a referral officer.
4.2 Check the DIR and the deed for extent for rights, burdens and servitude rights that are fully described within those deeds.
4.2.1 Incorporate any plans references for such rights, burdens and servitudes into the mapping of the sharing plot TP cadastral unit.
4.2.2 If a right, burden or servitude cannot be mapped but is to be included in the title sheet (see Plans References for Rights, Burdens and Servitudes), take a note of this.
4.2.3 Provide a plans reference for any rights or burdens relating to a particular boundary feature.
4.3 Copy to the /wiki/spaces/2ARM/pages/65831198 any extents or plans references that will also need to be shown on the parent title.
4.4 Check the hectarage of the sharing plot TP cadastral unit using the/wiki/spaces/2ARM/pages/65831239, and take a note if it measures 0.5 hectares or greater than 0.5 hectares.
4.5 /wiki/spaces/2ARM/pages/64455077 the sharing plot TP on the DMS.
4.6 Open the parent title on the DMS using the /wiki/spaces/2ARM/pages/64455073.
4.7 From the/wiki/spaces/2ARM/pages/65831198, paste in any extents that are being copied from the sharing plot TP.
4.8 Following the parent title mapping instructions, choose the most appropriate method for referencing the removal of the sharing plot TP:
4.9 If a positive mapping style is being used, amend the mapping of the parent title cadastral unit to exclude the extent of the sharing plot TP cadastral unit.
4.9.1 Incorporate any other references from the sharing plot TP into the mapping of the parent title cadastral unit, and take a note of the references used for these.
4.9.2 Ensure that all mapping in the parent title cadastral unit is Vector Perfect.
4.9.3 Check the hectarage of the new extent of the parent title cadastral unit using the/wiki/spaces/2ARM/pages/65831239, and take a note if it measures 0.5 hectares or greater than 0.5 hectares.
4.9.4 Update either (i) the DMS case notes using /wiki/spaces/2ARM/pages/62685218 in the /wiki/spaces/2ARM/pages/62292068, or (ii) the L53 held in the shared drive, for the parent title cadastral unit to incorporate any new or amended plans references, and to update the hectarage.
4.9.5 Proceed to step 4.11.
4.10 If the green-out mapping style is being used, the extent of the sharing plot TP cadastral unit should be edged and numbered in green on the parent title cadastral unit.
4.10.1 Check the DMS case notes/L53 for the parent title cadastral unit and allocate the next removal number to the green-out for the sharing plot TP cadastral unit.
4.10.2 Incorporate any other references from the sharing plot TP into the mapping of the parent title cadastral unit, and take a note of the references used for these.
4.10.3 Update either (i) the DMS case notes using /wiki/spaces/2ARM/pages/62685218 in the /wiki/spaces/2ARM/pages/62292068, or (ii) the L53 held in the shared drive, for the parent title cadastral unit to show the next removal number to be used.
4.10.4 Update the DMS case notes using /wiki/spaces/2ARM/pages/62685218 in the /wiki/spaces/2ARM/pages/62292068 for the parent title cadastral unit to incorporate any new or amended plans references.
4.10.5 Ensure that all mapping in the parent title cadastral unit is Vector Perfect.
4.11 Copy to the /wiki/spaces/2ARM/pages/65831198 any references from the parent title that are also required to be shown on the sharing plot TP cadastral unit.
4.12 Do your final checks.
4.13 /wiki/spaces/2ARM/pages/64455077 the parent title cadastral unit on the DMS.
4.14 Open the sharing plot TP on the DMS using the /wiki/spaces/2ARM/pages/64455073.
4.15 From the/wiki/spaces/2ARM/pages/65831198, paste in any extents that are being copied from the parent title.
4.15.1 Incorporate the references from the parent title into the mapping of the sharing plot TP cadastral unit, and take a note of the references used for these.
4.15.2 Always ensure that any tints or other references pasted onto the cadastral map do not obscure or conflict with references that are already shown.
4.16 Check for any map updates that have been imported since the sharing plot TP cadastral unit was mapped:
4.17 Complete the DMS case notes & tenure using /wiki/spaces/2ARM/pages/62685218 in the /wiki/spaces/2ARM/pages/62292068.
4.17.1 Add tenure details.
The code to be entered for 2012 Act titles will be a 2-part code, taking the format "code1code2" Examples: Ownership of a plot of ground (with or without a building) will use code OL Tenancy of a plot of ground (with or without a building) will use code TL Ownership of the salmon fishing rights in a plot will use code OF |
4.17.2 Add the postal address or clear description of the land contained in the cadastral unit.
4.17.3 Add any other relevant information to the case notes - see Further Guidance on Completing the Plans Casenotes.
4.17.4 Ensure you add a note of the cadastral unit number(s) of the shared plot title sheet(s) to the case notes with a description of the common ownership.
4.18 Do your final checks.
4.19 /wiki/spaces/2ARM/pages/64455077 the TP cadastral unit on the DMS.
4.20 /wiki/spaces/2ARM/pages/64455258 the cadastral unit on the DMS and /wiki/spaces/2ARM/pages/65142981 off a plan showing the full extent of the cadastral unit for the legal settler.