Page Comparison

This field is used to include more information than just the name of houses.

1. Names of houses - Weavers Cottage, Drummond House (house names should always be indexed and should never be added as a note)
2. Organisations - Mount Logan Hotel (hotel & other organisation names are often found in the organisation field of the gazetteer, however the LRS does not contain this field. If the property is only known as the organisation name with no house name or house number, then the organisation should be manually added to the house/building name field on the LRS)
3. Names of Farms - Westwood Farm (farm names often found in the organisation field of the gazetteer, however the LRS does not contain this field. If the property is only known as the organisation name with no house name or house number, then the organisation should be manually added to the house/building name field on the LRS)
4. Names of crofts - Hollands Croft
5. Names of estates - Auchendreigh Estate
6. Alphanumerics - 7E
7. Numeric building name - 20-28 (not to be confused with Section 1.10 Multiple Properties)
8. Building plots - see Section 1.4 Plot Numbers
   
   

Apostrophes

In general, apostrophes are inconsistently used. The gazetteer entry should be accepted, or in the absence of a gazetteer entry, reference to the Royal Mail's gazetteer is advisable.

House names and numbers

• If the deeds and the gazetteer both have only the house/building name, accept the gazetteer address.
• If the deeds have both a house/building name and a postal number but the gazetteer has only a postal number, add the house/building name to the field in the gazetteer address. In other words, the address will contain both the house/building name and the postal number.
• If the deeds have only a house/building name but the gazetteer has only a postal number, accept the gazetteer address and add the house/building name to the field in the gazetteer address. In other words, the address will contain both the house/building name and the postal number.

Tenements and tenement templates

The descriptions of tenement flats vary from block to block and therefore within the gazetteer. Examples of various alternatives are included, below.

For the tenement template functionality to work, applications must contain an OSAP in the appropriate address field as this is the operative that the DMS uses to search the pre-map layer. Because of this, it is essential that the address details for the property on the application record have been copied from the gazetteer. When a search is completed on the gazetteer for tenements, one of two results will be provided: (1) a single entry covering the whole of the tenement, or (2) multiple entries with one for each flat. Obviously if there is only one entry then this will be copied into the address fields on the LRS for any application to register a flat from that block. In the second scenario, if the format of the flat description is consistent between the gazetteer and the DIR, the flat is identifiable and the address can be copied over into the address fields on the LRS. If the description is different then:

• At Intake stage, the first entry on the list should be copied into the address fields to ensure a consistent approach. In this instance, Intake staff will have to delete characters to leave a number in the house/building name field.
• Outwith Intake (i.e. in all other circumstances), a new line will be added to the address fields with the correct address input manually.
• These are the only occasions when a tenement address should be amended.

Whenever the flat is described by a compass direction, (for example, the northwestmost flat on the ground floor), this should be included at Intake stage in the additional information field on the application workdesk so this information can be viewed in registers direct. In addition, the compass direction will be entered in the prefix field at plans settle stage as part of the property section description.

Hints & Tips

• • If a building or house name includes the word "The", this should be retained in the indexing.
  • What appears to be a street name may be indexed in the house name if it is just part of a street or is the name of a block of flats or group of cottages within a street (for example, 3 James Court, Willoughby Street, Moffat).
  • To get a match in the gazetteer, it may be necessary to split or combine parts of the house name (for example, Learig may be found as Lea Rig, and White Side may be found as Whiteside).
  • To get a match in the gazetteer, it may be necessary to add or omit "House" or "Cottage" from the house name (for example, Ridgewood Cottage may be found as Ridgewood, and Whiteside may be found as Whiteside House. Please be cautious though as there may be both a Whiteside House & a Whiteside Cottage).
  • At DW settle stage, if a change to the entry in the house name field has been identified (for example, a plot number now has a postal address, or a house has changed name), the property section and indexing should be amended using the gazetteer. If the new address does not appear in the gazetteer, please contact /wiki/spaces/2ARM/pages/3394076676
  • Always ensure that the house/building name field is updated when a DW is received for a property which has a new name. If the new name does not appear in the gazetteer, please contact /wiki/spaces/2ARM/pages/3394076676