4.4 Authorised Signatories

The Finance Department is responsible for maintaining the register of authorised signatories for signing invoices. The Head of the Business Unit shall be responsible for requesting that a change has to be made to the register. This should be made in writing and sent to the Financial Accounting Director. 

The Keeper of the Registers of Scotland has delegated her authority to enter into contracts to the Procurement Department. 

It cannot be overstressed that non-procurement staff must not sign any agreement or contract or verbally commit or imply in any way to have committed RoS funds by whatever means to any potential supplier. Commitments of RoS funds can only authorised by the Procurement Department.