5.11 Tendering

Registers of Scotland follows the processes and procedures set out in the Scottish Government's Procurement Journey.  The Procurement Journey is intended to support all levels of procurement activities and to help manage the expectations of stakeholders, customers and suppliers alike. It facilitates best practice and consistency across the Scottish public sector.

The Procurement Journey provides one source of guidance and documentation for the Scottish public sector which can be updated on a continual basis with any changes in legislation, policy and facilitates best practice and consistency.

The Procurement Journey has been updated to be compliant with the Public Contracts (Scotland) Regulations 2015, Procurement (Scotland) Regulations 2016 and the statutory guidance.

Competition Levels

Detailed information on Competition Levels can be found here.

Non Competitive Action (NCA)

It is RoS policy that goods, services and works must be bought by genuine and effective competition.  Non Competitive Action (NCA) is only granted in exceptional circumstances.  It is strictly limited to situations where competition is not deemed appropriate.

A member of Procurement staff must be consulted about any proposal to award a contract without competition.  NCA procurements must be approved, in advance, by Head of Procurement.  Add link and annex.

NCA will only be approved when a genuine business need exists which outweighs the need to compete the requirement. All evidence in support of NCA must stand up to scrutiny or challenge by a potential supplier

The Application for Non Competitive Action form must be completed and submitted by email with any supporting documentation to the appropriate approver:

These values are exclusive of VAT and are for the total duration of the contract (including any extension periods).