"Add to" Applications (FA/TA/VA Applications) - Plans Settle - DMS process

Process Steps

Main Instructions

1.1 Take on the application(s) on LRS using PLANS SETTLE function.

1.1.1 The applications will automatically be added to the DMS/Ops Tool selectlist.

1.2 Complete an application record search for the existing title and the PT, if applicable, and ensure any pending applications with a date of registration prior to the date of registration of the application undergoing registration are completed before proceeding.

1.3 Using /wiki/spaces/2ARM/pages/62685229 on the/wiki/spaces/2ARM/pages/62292131, print a copy of the latest authorised version of the existing cadastral map extract/Title Plan.

• Put the print in the casebag as it may be of assistance to the legal settler.

1.4 Check on DMS if the existing registered plot is 2012 compliant.

1.4.1 Check if there are any SPLs or supplementary plans assigned to the existing registered title and take a note of the numbering of any SPLs/supplementary plans.

 1.4.2 Consider if any extents of ownership on the SPL/supplementary plans need to be mapped on the DMS. Refer to a senior officer for instructions, if necessary.

1.4.3 If the existing property forms part of a tenement consider if a tenement steading cadastral unit must be created. Refer to a senior officer for instructions, if necessary.

1.5 Identify if the existing registered title is a sharing plot or if it includes any existing common areas that have been mapped 1979 style.

1.6 Complete the plans examination steps and check for common areas for the application undergoing registration following the applicable TP Plans or FR Plans process steps.

1.6.1 If the application undergoing registration includes a share in a plot and transitional provisions will apply to the share in the plot, continue with the main instructions below.

1.6.2 If the application undergoing registration includes a share in more than one plot and transitional provisions will apply to the shares in all the plots continue with the main instructions below.

1.6.3 If the application undergoing registration includes a share in a plot that has not been mapped previously and will be designated a shared plot, refer to the 'Deed Conveys First Share in a Common Area' process below.

1.6.4 If the application undergoing registration includes a share in a plot that has previously been designated a shared plot, refer to the 'Deed Conveys Share in an Existing Shared Plot' process below.

1.7 Map the plot and any common areas undergoing registration on the cadastral map following the applicable TP Plans or FR Plans process steps.

1.7.1 Consider if separate references are required to enable the existing registered plot(s) and the additional plot(s) to be identified.

1.7.2 Remove any stamps on DMS, if necessary.

1.7.3 Check the Tenure on DMS is 2012 compliant or update, if necessary.

1.8 Consider if any amendments are required to the existing cadastral unit references and/or to any SPLs/supplementary plans assigned to the existing registered title.

1.9 Check the area measurement and take a note if the new extent is 0.5 hectare or greater.

1.10 Add LRS information following the applicable TP Plans or FR Plans process steps.

1.10.1 Include in the title workdesk N&I any changes to the references on the cadastral map for the existing registered plot(s).

1.10.2 Update the property description to make reference to the cadastral unit number, if necessary.

1.10.3 Update the real right field to be 2012 compliant, if necessary. Refer to a senior officer if the real right field contains a non-standard entry for example a mixed feudal/absolute ownership title or it is an old feudal title habile to include mineral interests.

1.10.4 Include/update the hectarage where the new extent is 0.5 hectare or greater.

1.10.5 Update the property description to include the additional plot(s) and any rights pertaining to the plot.

1.11 Complete the case following the applicable TP Plans or FR Plans process steps and release to LEGAL SETTLE.