Printing Daily Invoices

Process Steps

1.1 Open business objects:

1.2 Click on Desktop Intelligence:

1.3 User Identification screen should appear. Check that the information displayed is correct before proceeding.

1.4 The 'System', 'User Name' and 'Authentication' fields should be automatically populated.

1.4.1 The password will need to be typed in. Please see CAJR Team Leader for details of the log in and password information.

1.5 Click on File, then on "CAJR Invoices_From_Nov_2015_plainpaper".

1.6 Click "refresh" symbol.

1.7 Type in today's date or date the invoices were posted to us.

1.8 Once updated, print.

1.9 Go back to File: Click on CAJR; this gives the spread sheet of the invoices.

1.10 Again go to refresh - - put in same date as previously.

1.11 Once updated, go to Edit; click on copy all - this will copy the entire spreadsheet.

1.12 Minimise screens.

1.13 Go to the Invoices folder in the CAJR Fileshare: - O:\Registration\Public\CAJR.

1.14 Pick appropriate year month and appropriate week then choose date of registration and paste data in to the spreadsheet.

1.14.1 Change date on spread sheet to date of registration and save. NB: for ROI and Judgments this is usually the previous working day; for C&S this will be a week prior to the previous working day. If unsure, cross-check minute numbers against CAJR system records.

1.15 Close Business Objects.

1.16 Once invoices are printed they are split into each of the registers and matched with the cheques.

1.16.1 Cheques are found in envelopes in the FWA folder in the fire safe.

1.17 Match cheques to invoices: check that the amount on cheque matches the amount on the invoice. 

1.17.1 On the back of the cheque will be:

• • the minute number;
  • the name of main party to deed;
  • FAS number of submitting agent;
  • agent's town.

1.18 Stamp or write paid on the top section of invoice; cut off bottom section of invoice and staple to cheque.

1.19 Once all cheques matched, put a rubber band round invoices for each of C&S and ROI.

1.19.1 Put post-it with "matched" and the date of registration on each set of invoices and place in trays for positing out.

1.20 Judgments are put in a clear folder and place in wire pigeon-hole.

1.21 Matched cheques are placed in the FWA folder.