Creating a Purchase Order for NRS

Process Steps

1.1 Log in to PECOS

1.2 Click on "add non-catalogue item".

1.3 From the Supplier drop-down menu, select "National Records of Scotland".

1.4 Type either "Commission" or "Letters Patent" into the "Item Number" box, depending on what is being invoiced.

1.5 In the "Quantity" box, enter "1".

1.6 In the "Estimated price" box, enter "200" (the cost of Sealing).

1.7 In the "Description" box, enter the following:

• Commission: "Sealing of the Commission in favour of xxxxx to be Her Majesty's xxxxx".
• Letters Patent: "Sealing of Letters Patent - enter name of Bill"

1.8 In the "Category code level 1" box, select "Office Equipment and Accessories and Supplies" from the drop-down menu.

1.9 In the "Category code level 2" box, select "Office Supplies" from the drop-down menu.

1.10 To add further commissions, click "Add and stay".

1.11 Once complete, click "Add and return".

1.12 On returning to the main screen, click on the grey "Open book" icon, under the "Actions box", to access Order Financial Tracking (OFT).

1.13 Once in OFT, go to the Budget Account Code field, and use the drop-down menu to select code "6373 - Chancery".

1.14 Click "Save"

1.15 Click "Submit" and take a note of the Order Number.