Complete Proprietorship Section - KIR

Process Steps

5.1 Import applicants from the application workdesk. 

5.1.1 Select Import on the title workdesk. This will open the 'Import into Title' pop-up screen.

5.1.2 Select Applicants in the B-section part and click Ok. This will open the Applicants available to Import screen.

5.1.3 Highlight the proprietors and click Ok. The proprietors will now appear in the proprietorship section. 

5.2 Check the proprietors details and, if necessary, amend the proprietorship section.

5.2.1 Check the Type field is correct (P = person, C = company, O = other).

5.2.2 Check the proprietors designation and any additional proprietorship information in the Link Text field (e.g. "spouses", "both", etc.) have imported correctly and, if necessary, amend proprietorship section and application workdesk.

5.2.3 If the proprietor has a right in land in a special capacity, enter a description of that capacity using the picklist (e.g Trustees).

5.2.4 If the search sheet entry includes special destination information, e.g. "equally" or "equally and survivor", include the relevant information from the options in the 'link text' field. "Equally" should be entered as "equally between them", and "equally and survivor" should be entered as "equally between them and the survivor of them" in the proprietorship section.

5.2.5 Add the extent of entitlement, held by the proprietor (if applicable). Where title is held by more than one proprietor, the respective shares of each proprietor must be shown.

In cases of common ownership, the Keeper is required under the 2012 Act to reflect the respective shares of the owners in the proprietorship section. Where there are two or more owners and the search sheet minute doesn't specify the respective shares, the words "equally between them" or "equally among them" must be entered in the proprietorship section as appropriate. If the position is unclear, refer to senior officer.

5.2.6 Check details and click Close.

5.3 Add the date of registration, consideration, and date of entry. 

5.3.1 Select Add Reg. Det. and enter the date the KIR application was created in the Date Reg. field.

5.3.2 Enter the consideration from the search sheet entry into the Consideration field. The consideration normally appears either handwritten to the left hand side of, or typed at the bottom of, the search sheet entry. Ensure that: '£' and ',' (where applicable) are included, e.g. £75,500. If no consideration is given on the search sheet, then the details should be obtained from the archived Sasine deed.

5.3.3 Enter the date of entry in the Entry Date field. The date of entry should also be taken from the search sheet, but this is not always shown on the entry. If no date of entry is given on the search sheet, then the details should be obtained from the archived Sasine deed.

5.4 Where there is a survivorship destination held between the last known proprietors, include the following note:

"Note: The current proprietor of the subjects in this title is not known with certainty as the Keeper has been unable to establish whether the survivorship destination has operated."

5.5 Add any additional notes specified in the Instruction Card or refer if any additional notes are required.

5.6 Check details and click Close.

5.7 Click Apply on the title workdesk.



Registers of Scotland (RoS) seeks to ensure that the information published in the 2012 Act Registration Manual is up to date and accurate but it may be amended from time to time.
The Manual is an internal document intended for RoS staff only. The information in the Manual does not constitute legal or professional advice and RoS cannot accept any liability for actions arising from its use.
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